Assistant Manager – Building Services

ArtCenter College of Design is searching for an experienced Assistant Manager – Building Services to join our team.

The salary range for this position: $68,000.00 - 70,000.00

Final salary is based on education, experience, skills relevant to the role, and internal equity.

About ArtCenter
Founded in 1930 and located in Pasadena, California, ArtCenter College of Design is a global leader in art and design education and has had an international reputation for its rigorous, transdisciplinary curriculum, faculty of professionals, strong ties to industry, and commitment to socially responsible design. ArtCenter is a private nonprofit fully accredited by the WASC Senior College and University Commission (WSCUC).

Every position at ArtCenter plays an important part in carrying out the cultural values, goals, strategic vision, and mission of the College. This includes upholding and cultivating an inclusive, respectful, and welcoming environment where everyone feels a sense of belonging.

Reporting to the Director of Facilities the Assistant Manager will manage and supervise the building services staff to ensure the campus facilities are clean, safe, and well maintained. This role will assist with staff supervision, training, scheduling, quality control and compliance with ArtCenter’s policies, and safety standards.

This position is an onsite, full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The demands of this work may include weekends or evenings. The college reserves the right to modify schedules as needed to meet the business needs with appropriate notice.

Essential Functions

 Supervisory — 55%

• Oversee hiring, orientation, training and supervision of department staff; oversee performance evaluation process, ensuring consistent use of all applicable policies and procedures; apply performance management for improved performance, make recommendations in discipline and terminations, as required.
• Manage staff scheduling, timekeeping, and coverage for absences and coordinates staff to support special events including space setup and breakdown
• Prepares reports and inputs data related to the Facilities budget and expenditures. This includes placing orders for supplies/equipment tracking incoming invoices and posting same with Shipping and Receiving.
• Comply and ensure that safety and dress codes are carried out in accordance with department policies, including wearing assigned PPE

 Custodial and Maintenance — 40%

• Assign daily work, monitor performance, and ensure completion of custodial and building service tasks
• Conduct routine inspections of buildings to ensure cleanliness, safety, and quality standards are met
• Recommend cleaning improvements and best practices
• Respond to email, phone call, radio calls and in-person requests for cleaning and space setups and breakdown throughout the ArtCenter community
• Ensure proper use of custodial equipment, supplies and chemicals in accordance with safety standards and ArtCenter’s guidelines. Maintain inventory of supplies and equipment.
• Ensure compliance with budgetary constraints and assist Director with planning of facility improvements.

 Non-Essential Duties – 5%

• Manage, retain and organize all related facilities files and documents in the department’s shared drive.
• Support covering out-of-office staff by executing daily cleaning of buildings, including floors, restrooms, offices, classrooms and common areas and space set-up and breakdown
• Other duties as assigned

• Highschool diploma, associate’s degree or equivalent experience and education
• 3-5 years of experience in custodial, building services, or facilities experience, including lead and/or supervisory responsibilities or equivalent experience and education
• Valid California Driver License
• Ability to read, write and understand the English language to be able to interact effectively with staff, faculty and vendors
• Well versed in custodial methods, equipment, and safety practices
• Experience coordinating custodial support for campus events and space setups
• Proficient with Microsoft Suite, Facilities Maintenance Software and able to produce related reports and staff evaluations.
• Ability to prioritize multiple tasks and meet deadlines
• Excellent interpersonal skills to work effectively in a multi-ethnic and multi-cultural environment, with all levels of faculty and staff, outside professionals and other vendors
• Ability to supervise, train and motivate staff
• Demonstrated experience in cultivating an inclusive, respectful, and welcoming environment into workplace practices within ArtCenter’s diverse communities
• Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
• Ability to work occasional weekends and evenings
• Ability to travel between campuses
• Must be willing to obtain the Trauma Scene Waste Management Practitioner License

Preferred Qualifications

• Prior experience in an educational environment
• Trauma Scene Waste Management Practitioner License
• Basic knowledge of green cleaning programs and sustainability initiatives

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

This position is an onsite, full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The demands of this work may include weekends or evenings. The college reserves the right to modify schedules as needed to meet the business needs with appropriate notice.

Environment: Work is performed primarily in an office and campus setting with frequent interruptions and distractions; extended periods of time using computers, viewing computer monitors, cleaning supplies and equipment, etc.; interactions with other individuals. Due to the nature of the work environment, there is exposure to loud noises, chemicals, fumes, dust, dirt, bodily fluids and waste. This position also requires work in an outdoor environment, with occasional exposure to extreme temperatures.

Physical: Primary functions require sufficient physical ability and mobility to work in a campus setting; to stand or walk for prolonged periods of time; including, bending, kneeling, crouching, reaching, squatting, and twisting; to lift, carry, push, and/or pull moderate to heavy  amounts of weight (up to 50 or team-lift up to 100 pounds); to operate office and cleaning equipment requiring repetitive hand movement and fine coordination, handle or feel objects, tools or controls; and to verbally communicate to exchange information.

Vision: Must be able to have the visual capacity to perform activities such as preparig and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

Diversity Statement
ArtCenter is fully committed to fostering a culture that values diversity, equity, inclusion, access and belonging not only in vision but in practice. Our path forward is predicated on our belief that multiple points of view, life experiences, ethnicities, cultures and belief systems are essential to academic and creative excellence. We strive to learn more about difference while respecting the rich diversity in our world, attending to important questions about racial injustice and decolonizing our curriculum. Our campus environment must be vigilant in supporting the full participation of students, faculty, and staff of every race, color, ethnicity, sex, gender, gender identity or expression, marital status, religion, sexual orientation, age, disability, veteran status, socioeconomic status and political viewpoint.

Equal Opportunity Employer
ArtCenter is committed to a policy of equal employment opportunity and does not discriminate against its employees or applicants on the basis of race (including hair texture and protective hairstyle), color, religion (includes religious dress and grooming practices), sex/gender (includes pregnancy, childbirth, breastfeeding, and/or related medical conditions), gender identity, gender expression, sexual orientation, marital status, medical condition (genetic characteristics, cancer, or a record or history of cancer), military or veteran status, national origin, ancestry, disability (mental and physical, including HIV/AIDS, cancer, and genetic characteristics), genetic information, request for family care or medical leave, age (over 40), criminal background (Fair Chance Act), reproductive health decision-making, off-duty and off-premises cannabis use, or any other actual or perceived characteristic protected by applicable state or federal law. Equal employment opportunity is extended to all persons in all aspects of the employer-employee relationship, including without limitation, recruitment, hiring, upgrading, learning and professional development, promotion, compensation, benefits, leave of absence, transfer, discipline, layoff, recall and termination. This commitment applies to all persons involved in the operations of ArtCenter and prohibits unlawful discrimination by any employee of ArtCenter. Applicants who wish to request an accommodation for a disability may contact the Office of Employee Experience and Engagement at (626) 396-2470.

Applicant Rights (Prior Cannabis Use)
ArtCenter will not request information from an applicant relating to the applicant’s prior use of cannabis. ArtCenter will not use information obtained from a criminal history about an applicant or employee’s prior cannabis use, unless ArtCenter is permitted to consider that information under applicable law.

Employment At-Will
All employment with ArtCenter is for an unspecified term and is “at-will.” Employees are free to resign at any time, with or without reason, and with or without prior notice. Similarly, ArtCenter has the right to terminate the employment relationship at any time, with or without cause, and with or without prior notice. This “at-will” employment, which includes the College’s right to transfer, discipline, demote, or change the conditions of employment with or without cause and with or without prior notice, cannot be modified, amended or waived by any oral or implied agreement, and may be modified or altered only by an express individualized written employment agreement signed by both the employee and the College president

ArtCenter Employees have a Mandatory Duty to Report 
All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the , Title IX Coordinator or designee, or the Associate Dean of Students or designee. Faculty, who have a mandatory duty to report, are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.

Salary : $68,000 - $70,000