Executive Assitant & Compliance Administrator

JOB POSTING

EXECUTIVE ASSISTANT & COMPLIANCE ADMINISTRATOR

Position Summary

Due to continued company growth, AE Company is creating a new Executive Assistant & Compliance Administrator position to provide executive support to the Executive Leadership Team while coordinating key company compliance activities. This position manages meetings, travel, communications, follow-up, and confidential administrative needs while also maintaining licensing, contract, insurance, and corporate compliance processes across AE Company and its subsidiaries.

Key Responsibilities

·    Provide day-to-day executive support to the Executive Leadership Team, including time management, meeting coordination, travel arrangements, correspondence, document preparation, and follow-up on action items.

·    Prepare meeting materials, maintain confidential records, coordinate leadership priorities, and assist with special projects and company initiatives.

·    Maintain and renew business and contractor licenses, registrations, permits, corporate filings, and related compliance deadlines.

·    Coordinate administrative contract review and routing; track approvals, executed agreements, amendments, key terms, and deadlines, and escalate items requiring CFO, legal, insurance, or operational review.

·    Coordinate Certificates of Insurance, endorsements, bonding information, insurance renewal documentation, and subcontractor/vendor compliance records.

·    Maintain company policies, SOPs, controlled documents, corporate records, and centralized compliance calendars.

·    Support audits, claims documentation, regulatory requests, legal document coordination, and other compliance-related projects.

·    Coordinate with internal departments, brokers, attorneys, vendors, and other outside advisors as needed.

·    Perform other duties as needed or assigned.

What We Are Looking For

·    Exceptional organization, judgment, attention to detail, and follow-through.

·    Ability to anticipate executive needs, manage competing priorities, and handle sensitive information with confidentiality.

·    Strong written and verbal communication skills with a professional approach to internal and external relationships.

·    Ability to manage recurring deadlines, research administrative requirements, identify issues, and follow matters through completion.

·    Strong proficiency with Microsoft Office, Microsoft Teams, calendar and meeting tools, and electronic document-management systems.

·    Executive support, compliance, contract administration, construction administration, insurance, risk, or office administration experience is preferred.

·    Construction or electrical contracting experience and a related bachelor's degree are preferred, but not required.

About AE

AE proudly serves Central Kentucky with electrical, technology, engineering and automation, and excavating solutions. AE is a 100% employee-owned company recognized as a Best Places to Work in Kentucky.

How to Apply

Apply online at www.aees.com

AE is an Equal Opportunity Employer. All applicants must meet company hiring criteria for employment screening, including a drug test and background check.