Executive Operations Manager

Executive Operations Manager (CEO Support)

Art of Tea is a leading wellness tea brand rooted in craftsmanship, ritual, and intentional living. We are seeking a highly capable, proactive Executive Operations Manager to serve as a trusted partner to our CEO as the company continues to scale nationally and expand operations in Florida.

This is a high-trust, high-impact role for someone who thrives in a fast-paced environment, thinks several steps ahead, and takes pride in creating clarity, momentum, and leverage for leadership.

About the Role

This role goes beyond traditional executive assistance. You will act as an extension of the CEO—anticipating needs, protecting time and focus, and ensuring key initiatives move forward without friction or bottlenecks.

The ideal candidate is deeply organized, calm under pressure, discreet, and energized by bringing structure to complexity. You are comfortable operating across business and personal priorities and are excited to use modern tools (including AI) to work smarter and more efficiently.

This role is hybrid, with in-person presence in Boca Raton expected several days per week and as needed for meetings, events, and projects.

Key Responsibilities

Executive & Strategic Support

• Serve as a trusted thought partner to the CEO, anticipating needs, flagging risks, and proactively solving problems
• Prepare weekly agendas, track priorities, and ensure consistent follow-through on action items
• Support business scaling initiatives through research, analysis, and coordination

Calendar & Time Management

• Own and manage the CEO’s calendar with a high level of discretion and judgment
• Anticipate overload, travel logistics, and time-zone complexity before issues arise
• Protect focus time and ensure meetings are purposeful, prepared, and confirmed

Inbox & Information Flow

• Triage the CEO’s inbox multiple times per day
• Escalate critical items and filter non-essential communications
• Provide concise summaries of key open items 2–3x per week

Cross-Functional & Relationship Support

• Act as a liaison between the CEO, executive team, and external partners
• Support client-facing needs, internal coordination, and relationship management
• Assist with employee appreciation initiatives and internal communications

Project & Operations Support

• Provide project management support for launches, marketing initiatives, leadership meetings, and office expansion
• Coordinate with local vendors, municipalities, and service providers as needed
• Support light accounting and operational tasks (payments, reporting, compliance follow-ups)

AI & Systems Enablement

• Use tools like ChatGPT and other AI platforms to streamline workflows, summarize information, draft communications, and improve efficiency
• Continuously look for ways to reduce friction and improve systems across the CEO’s workflow

What Success Looks Like (First 6–12 Months)

• The CEO’s calendar runs smoothly with minimal intervention
• The inbox is triaged daily with clear prioritization and concise summaries
• Action items are consistently tracked, delegated, and closed
• Key initiatives (office expansion, launches, events) move forward without bottlenecks
• The CEO gains 10–15 hours per week of reclaimed time to focus on strategic priorities

Qualifications

• Proven experience as an Executive Assistant, Executive Operations Manager, or similar senior support role
• Strong organizational and project management skills (Asana, Excel, or similar tools)
• Excellent written and verbal communication skills
• High level of discretion, dependability, and trustworthiness
• Comfortable managing multiple priorities in a dynamic environment
• Proficiency with digital tools, social platforms, and modern productivity systems
• Based in or near Boca Raton, FL, with reliable transportation
• Ability to travel occasionally as needed
• Passion for wellness and mission-driven work strongly preferred

Why Join Art of Tea

• Work directly with the CEO of a respected, growing wellness brand
• Play a meaningful role in shaping how the company scales
• Flexible, hybrid work environment with room for growth
• Competitive compensation package
• If you are energized by ownership, clarity, and creating leverage and want to make a meaningful impact inside a purpose-driven company we’d love to hear from you.