Office Coordinator

Company Description Arrya is an AI-powered startup focused on supporting small to mid-size CPA firms with their 401(k) and employee benefit plan (EBP) audits. Built by a 15-year audit veteran, Arrya performs detailed participant-level testing, remittance-timeliness testing, rollforwards, and financial statement tie-outs, and updates workpapers based on reviewer feedback. The company helps CPA firms expand audit capacity without increasing headcount, sending data offshore, or compromising quality. Arrya is security-first, with data minimization, encryption in transit and at rest, access logging, and a commitment not to use client data to train models, with SOC 2 on its roadmap. The team is launching a pilot program for CPA firms, providing side-by-side support during busy season to demonstrate value on real engagements.

Role Description The Office Coordinator is a full-time hybrid role based in Chicago, IL, with flexibility for some work from home. This role oversees daily office operations, including managing calendars, organizing meetings, coordinating travel, maintaining office supplies, and supporting basic facilities needs. The Office Coordinator serves as the first point of contact for visitors and callers, routing inquiries, greeting guests, and ensuring a professional and welcoming office environment. The role includes handling incoming and outgoing mail, managing vendor relationships, preparing basic reports or documents, and supporting team events and onsite meetings.

Qualifications

• Strong Administrative Assistance skills, including calendar management, scheduling, meeting coordination, document management, and social media management.
• Professional Phone Etiquette and Customer Service skills to manage calls, greet visitors, and support internal and external stakeholders.
• Comfort with Office Equipment such as printers, scanners, conference room technology, and basic troubleshooting of office tools.
• Clear, concise Communication skills, both written and verbal, with the ability to relay information accurately and professionally.
• High attention to detail, strong organizational skills, and the ability to prioritize tasks in a fast-paced environment.
• Proficiency with common office software (e.g., Google Workspace or Microsoft 365, calendar and communication tools).
• Ability to work on-site in Chicago, IL on a regular schedule and collaborate effectively in a hybrid work environment.
• Prior experience in an office coordination, administrative, or operations support role preferred; experience in professional services or financial services is a plus.