Project Accountant

Company Overview
Arrow Sign Company has been a leader in manufacturing high-quality electric and architectural signs since 1952. With a rich history of delivering innovative signage solutions, we pride ourselves on our comprehensive services—from design and fabrication to installation and maintenance—that help our clients create impactful visual identities.

Job Summary
The Project Accountant & Accounts Payable Specialist acts as the financial anchor for the project lifecycle, reporting directly to the Controller. This dual-function role ensures that all company obligations are paid accurately and on time, while simultaneously managing the "back half" of the contract process—specifically, project billings, financial closeouts, and comprehensive cost analysis. .

Duties

Project Billing & Contract Control

• Full-Cycle Billing: Manage standard terms (50/50), milestone billings (permits, shop drawings, fabrication), and progress billings based on Percentage of Completion (POC).
• T&M and Change Orders: Calculate Time & Material (T&M) billings using the company Price Book for labor rates and markups.
• Permit Processing: Execute permit billings, including fee reconciliation, specialized labor, and travel/fuel surcharges.
• Timeline Compliance: Adhere to strict deadlines: 24 hours for T&M costing, 48–72 hours for milestone billings, and specific monthly dates for progress billings.

Financial Costing & Documentation

• Project Costing: Scan and upload job-related invoices to the server for material costing and Work-in-Progress (WIP) tracking.
• Interim & Closeout Reports: Provide a 24-hour turnaround for interim costing on "Not to Exceed" projects and perform final costing/33% profit calculations for project cancellations.
• Log Maintenance: Manage the Billing Log (Google Docs) and the "Invoices Needing Follow-Up" spreadsheet to ensure zero leakage in the billing or payment cycles.
• Specialized Documentation: Prepare customer-specific forms, including Schedules of Value and lien releases.

Credit Card & Account Reconciliation

• Statement Auditing: Reconcile monthly company credit card statements. Confirm every charge against a valid purchase order and backup.
• Dispute Management: Proactively investigate missing documentation and initiate disputes for invalid charges, tracking them until credits are issued.
• Reconciling Accounts: Manage high-volume accounts using the same rigorous reconciliation standards as company credit cards.

Accounts Payable & Vendor Management

• Invoice Processing: Manage the full-cycle AP process, ensuring all bills have proper backup (signed requisition, purchase order, and packing slip) from an approved purchaser.
• Departmental Coding: Apply General Ledger (GL) codes to all expenses within Dynamics 365. Perform specialized coding for medical/dental/vision benefits by department to track benefit spending.
• Payment Execution: Prepare check runs every Thursday. Organize the backup documentation, including a completed pay slip, for final signature by the General Manager or Owner.

Skills

• D365 Proficiency: Ability to upload POs and cut checks within Dynamics 365.
• Financial Integrity: Strict adherence to the Purchasing and Costing Policies; ability to identify and dispute unauthorized spending.
• Interdepartmental Collaboration: Work closely with Purchasing, Operations, and Sales to resolve invoice discrepancies and confirm project progress.
• Meticulous Documentation: Success in this position relies on a mastery of procedural documentation. We are looking for a detail-oriented professional who enjoys the 'paper trail' and understands that thorough, manual verification is the backbone of our quality control. You should find professional satisfaction in maintaining meticulous, high-volume files with absolute accuracy

Benefits:

• 401(k)
• 401(k) 3% Match
• Dental insurance
• Flexible spending account
• Health insurance
• Dental Insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person