What are the responsibilities and job description for the Administrative Assistant and Logistics position at Arrow Security &Training LLC?
Company Overview
Arrow Security & Training LLC (AST) is a privately-owned training company with our corporate headquarters in Nashua, New Hampshire. AST is a Service-Disabled Veteran Owned Small Business (SDVOSB) who provides tailored military training, training support, and a host of services to government and private sector clients worldwide.
Summary
The Administrative Assistant and Logistics position is a combination of hands-on administrative and some backside support duties. This position is integral to the growth and continued success of Arrow Security & Training by providing overall office support and handling sensitive information with professionalism and integrity.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Provide constant communication with CFO and Project Manager to assist in providing support to contract logistics.
1. Provide exceptional administrative support while juggling various tasks in a professional manner
2. Answer and direct phone calls with superb customer service
3. Maintain an organized filing system, prepare travel and other contract specific duties
4. Prepare/revise documents using MS Office
5. Data entry and tracking
6. Handle administrative requests and queries from Senior Managers
7. Organize and schedule travel and other logistical issues for any upcoming or current contract
8. Act as the point of contact for internal processes
9. Travel Coordinator for President and multiple contracted employees
10. Assist HR as needed (i.e. prepare new hire paperwork, receiving/calculating time sheets for programs, employee communications, etc.)
11. Audit HR systems for contracts
12. Assist with AP/AR activity to meet deadlines; research AP/AR issues as requested 13. Other essential duties may be assigned as necessary
Required Education and Experience
? High School diploma or equivalent required; Associates degree desirable
? 3-5 years of experience providing administrative support
Additional Qualifications
? Ability to work well with colleagues at all levels