What are the responsibilities and job description for the Fleet Manager position at ARROW MIRROR & GLASS INC?
Fleet Maintenance & Transportation Coordinator
Texas-Based Interstate Fleet Operation
We are seeking a highly organized and proactive Fleet Maintenance & Transportation Coordinator to oversee the daily management, maintenance coordination, and operational support of a growing fleet operation consisting of 150 vehicles and 15–20 interstate drivers.
This role is responsible for helping ensure fleet reliability, DOT/FMCSA compliance support, preventative maintenance scheduling, driver coordination, and minimizing downtime across the operation. The ideal candidate must be able to stay organized in a fast-paced environment while communicating effectively with drivers, vendors, and internal departments.
Key Responsibilities
- Coordinate preventative maintenance schedules for fleet vehicles
- Analyzing and optimizing ongoing expenses of the vehicles, including fuel, insurance, and depreciation
- Manage and track vehicle repairs, breakdowns, and service records
- Schedule and coordinate interstate driver assignments and coverage
- Monitor fleet readiness and vehicle uptime
- Maintain organized DOT/FMCSA-related records and documentation
- Assist with Hours of Service (HOS) and ELD compliance oversight
- Coordinate annual inspections, registrations, permits, and licensing requirements
- Work directly with vendors, repair facilities, and service providers to be able to negotiate and ensure the best rates on parts, fuel cards, and maintenance.
- Monitor driver concerns related to equipment and fleet issues
- Assist with accident documentation and reporting procedures
- Help ensure compliance with company safety policies and FMCSA regulations
- Maintain maintenance logs, PM schedules, and fleet tracking systems
- Communicate proactively with management regarding fleet status and operational concerns
- Must be able to mitigate4 liability through driver training, safety programs, and regular documented vehicle inspections
Qualifications
- Previous experience in fleet management, transportation coordination, dispatching, or trucking operations
- Strong understanding of FMCSA and DOT regulations
- Familiarity with ELD systems and Hours of Service requirements
- Experience coordinating preventative maintenance programs
- Ability to manage multiple priorities and urgent situations simultaneously
- Strong communication and organizational skills
- Proficiency with fleet management software, spreadsheets, and operational reporting
- Experience working with interstate commercial drivers preferred
- CDL knowledge or transportation industry background strongly preferred
Preferred Experience
- Experience managing medium to large fleet operations
- OSHA Compliance
- Understanding of CSA scores and DOT audit preparation
- Knowledge of preventative maintenance scheduling systems
- Experience working with outside repair vendors and maintenance providers
- Ability to build and improve fleet processes and accountability systems
What We Are Looking For
We are looking for someone who is:
- Organized and detail-oriented
- Calm under pressure
- Proactive instead of reactive
- Strong with follow-through and accountability
- Respected by drivers and coworkers
- Able to communicate clearly and professionally
This is not an entry-level dispatch position. We are looking for someone who can take ownership of fleet coordination, help maintain compliance standards, and contribute to the long-term efficiency and reliability of our operation.
Compensation
- Competitive salary based on experience
- Benefits and additional compensation to be discussed during interview process
Schedule
- Full-time
- Some after-hours communication may be required depending on operational needs
Location
Texas-based operation with interstate transportation activity.