What are the responsibilities and job description for the Portfolio Administrator- Data Integrity and Investment Operations position at ARQ Wealth Advisors, LLC?
Benefits:
The Portfolio Administrator Role
We are seeking an experienced, detail-oriented Portfolio Administrator to join our investment operations team. This role sits at the intersection of data integrity, reporting, and trading support, ensuring that all client and advisor data is accurate, consistent, and reliable.
This is not a basic ops role. We are looking for someone who understands how portfolio data flows through systems, where it breaks, and how to proactively fix issues before they become client-facing. At ARQ, you’ll have the opportunity to build your career at a firm that values your growth, both professionally and financially.
Responsibilities:
Account Administration
Experience:
We are looking for a self-starter with an ownership mentality; your role is to take responsibility for data quality across the firm. You will need to be a highly collaborative person; we are a highly engaged team of 18 professionals, and your daily responsibilities will include interacting with leadership, advisors, traders, client services, and operations. You should be a clear communicator; explaining issues and resolutions succinctly is a big piece of the work you will do.
Education / Credentials (Preferred):
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
The Portfolio Administrator Role
We are seeking an experienced, detail-oriented Portfolio Administrator to join our investment operations team. This role sits at the intersection of data integrity, reporting, and trading support, ensuring that all client and advisor data is accurate, consistent, and reliable.
This is not a basic ops role. We are looking for someone who understands how portfolio data flows through systems, where it breaks, and how to proactively fix issues before they become client-facing. At ARQ, you’ll have the opportunity to build your career at a firm that values your growth, both professionally and financially.
Responsibilities:
Account Administration
- Set up and maintain client accounts across custodial platforms
- Audit and maintain portfolio data across systems (Tamarac, CRM, custodians)
- Identify and resolve discrepancies (pricing, transactions, cash, performance)
- Build proactive checks and reporting controls
- Maintain security master data (asset class, sector, benchmarks)
- Ensure consistency across reporting, trading, and performance
- Partner with investment team on proper classification
- Support traders with cash raises, flows, and rebalancing
- Reconcile trades and monitor cash/settlement activity
- Audit performance and investigate outliers
- Ensure accurate client reporting (including proper TWR vs IRR usage), including the creation of all client reports on a quarterly basis
- Maintain clean, presentation-ready outputs
- Improve workflows across Tamarac, CRM, and custodians
- Build scalable processes to reduce errors and manual work
- Serve as a resource for data-related issues across the firm
Experience:
- 3–7 years in investment operations or portfolio administration
- Strong understanding of portfolio accounting, performance, and data flows
- Envestnet/Tamarac experience (or other data management and reporting systems)
- PortfolioCenter experience
- Familiarity with Schwab, Fidelity, and CRM systems
- Strong Excel and data analysis skills
- High attention to detail; strong problem-solving mindset
- Ability to build repeatable processes
We are looking for a self-starter with an ownership mentality; your role is to take responsibility for data quality across the firm. You will need to be a highly collaborative person; we are a highly engaged team of 18 professionals, and your daily responsibilities will include interacting with leadership, advisors, traders, client services, and operations. You should be a clear communicator; explaining issues and resolutions succinctly is a big piece of the work you will do.
Education / Credentials (Preferred):
- Bachelor’s degree in Computer Science, Finance or related field
- Professional certifications or interest in pursuing designations is a plus
- Competitive salary based on experience
- 401(k) with match profit sharing
- Health, dental, life, and disability insurance
- PTO and occasional WFH flexibility