Administrative Assistant

Overview: Provide high-level administrative support to company leadership while serving as a key communication resource for Spanish-speaking employees.

Requirements:

• High school diploma or GED required; Associate's Degree preferred.
• Minimum 3 years of administrative, executive assistant, HR, or office management experience required.
• Fluent in both English and Spanish (written and verbal) required.
• Strong computer skills including Microsoft Office Suite.
• Excellent communication, organizational and interpersonal skills.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and ability to manage multiple priorities.
• Self-directed with the ability to work independently and exercise sound judgment.

Responsibilities:

Administrative Support

• Answer and route incoming phone calls.
• Monitor access to the facility and greet employees, applicants, vendors, and visitors.
• Provide administrative support to company leadership.
• Full Calendar management and coordination for President.
• Partial email triage for President
• Coordinate meetings, training sessions, and company events.
• Create and manage content for employee communication boards and monitors.
• Monitor, order, and manage office, safety, and production-related supplies.
• Coordinate service and maintenance activities for office equipment.
• Retrieve, open, and distribute incoming mail.
• Perform data entry, filing, scanning, and document archiving.
• Maintain organized records and administrative files.
• Assist with special projects and company initiatives as assigned.

Employee Relations & Bilingual Support

• Serve as the primary Spanish-language resource for employees and applicants.
• Provide verbal and written translation support for meetings, training sessions, policies, disciplinary conversations, benefits communications, and other employee-related matters.
• Assist supervisors and managers with communication involving Spanish-speaking employees.
• Translate company documents, notices, forms, and employee communications as needed.
• Support employee relations activities by facilitating clear communication between employees and management.

Recruiting, Staffing & Onboarding Support

• Assist with recruiting and staffing activities, including applicant communication and interview scheduling.
• Support onboarding activities for new hires.
• Conduct or assist with new hire orientation and onboarding paperwork.
• Assist employees with completion of employment forms, benefit enrollment documents, and company policies.
• Maintain onboarding records and employee files.
• Coordinate pre-employment requirements and new hire documentation.
• Assist HR with employee communications, training documentation, and workforce development initiatives.

Additional Responsibilities

• Support employee engagement activities, recognition programs, and company events.
• Other duties and special projects as assigned.