What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Aronov Law Group?
Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to be the welcoming face and efficient support system of our office. This role is vital in creating a positive first impression for visitors and clients while ensuring smooth daily operations. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude to handle diverse administrative tasks with enthusiasm. If you thrive in a fast-paced environment and enjoy providing exceptional customer service, this opportunity is perfect for you! This paid position offers a chance to develop your office management skills and be an integral part of our team.
Responsibilities
- Greet visitors, clients, and vendors warmly, ensuring they feel welcomed and attended to promptly.
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently.
- Maintain organized filing systems, handle data entry, and ensure accurate record keeping.
- Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings.
- Perform clerical duties including proofreading documents, preparing correspondence, and maintaining office supplies.
- Utilize computer skills with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for daily tasks.
- Assist with bookkeeping activities using QuickBooks or similar accounting software when needed.
- Provide customer support by addressing inquiries professionally and ensuring excellent service standards.
- Manage incoming and outgoing mail, organize files, and ensure proper document storage.
- Support special projects such as proofing reports or assisting personal assistant tasks as required.
Skills
- Proven experience in office administration or clerical roles with strong organizational skills.
- Excellent phone etiquette with experience handling multi-line phone systems.
- Bilingual abilities are highly desirable to serve diverse client needs effectively.
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace tools, and computer literacy.
- Strong data entry skills with attention to detail; ability to proofread documents accurately.
- Knowledge of office management procedures including filing systems and calendar management.
- Experience with bookkeeping software like QuickBooks is a plus.
- Exceptional customer service skills with a friendly yet professional demeanor.
- Effective time management skills to prioritize tasks efficiently in a busy environment.
- Personal assistant or medical/dental receptionist experience is advantageous but not required; training will be provided for specific roles. Join us to become an essential part of a vibrant team dedicated to delivering outstanding support while advancing your administrative career!
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Work Location: In person
Salary : $18 - $20