Procurement Manager

Aroma Joe's is one of the nation's leading handcrafted beverage chains and is headquartered in Scarborough, Maine. This rapidly growing brand currently has over 129 locations along the east coast. Aroma Joe's is a local destination for hand crafted coffee and espresso drinks, unique infused blends, signature AJ's RUSH Energy Drinks and a variety of all-day food offerings. Aroma Joe's serves positive energy in a friendly and upbeat environment by focusing daily on the customer, the community, and the cup.

The same passion and upbeat attitude can be found at our corporate offices. The Aroma Joe's family is a group of hardworking and experienced professionals who are driven by the excitement of building our brand. Our team enjoys comprehensive employee benefits, company-sponsored social outings, and an amazing culture! Giving back to the community is a key part of who we are and we participate in community and charitable events throughout the year with a focus on positively impacting people.

Overview

The Procurement Manager is a critical role for Aroma Joe's. This position leads many coordinated efforts related to supply planning, forecasting, logistics and distribution to ensure supply, quality, and cost competitiveness for Aroma Joe's Franchisees.

As the Procurement Manager, your primary responsibility is to develop and execute sourcing strategies that optimize the procurement process and drive cost savings for the Aroma Joe's system of coffee shop franchisees. You will collaborate with cross-functional teams, establish supplier relationships, and ensure the timely and cost-effective delivery of goods and services. This role requires a combination of analytical thinking, negotiation skills, and a deep understanding of supply chain management.

Key Responsibilities

• Strategy Development:
• Develop and implement sourcing strategies aligned with organizational objectives, considering factors such as cost, quality, and supplier performance.
• Conduct market research and analysis to identify potential suppliers, industry trends, and emerging technologies.
• Collaborate with internal stakeholders to understand their requirements and translate them into effective sourcing plans.
• Organize information concisely to present in a way that senior leaders within the organization can understand and use in decision making.
• Supplier Evaluation and Selection:
• Identify, evaluate, and select suppliers based on defined criteria such as price, quality, delivery capabilities, and overall supplier performance.
• Negotiate contracts, terms, and conditions with suppliers to achieve the best value for the organization.
• Develop and maintain demand forecasts by supplier and item, incorporating inputs inclusive of operating policies, historical data and recent customer and market intelligence.
• Conduct supplier audits and assessments to ensure compliance with quality standards, ethical practices, and regulatory requirements.
• Supplier Relationship Management:
• Builder and maintain strong relationships with key suppliers to foster collaboration, drive innovation, and resolve any supplier-related issues.
• Monitor supplier performance, track key performance indicators (KPIs), and implement improvement plans as necessary.
• Conduct regular business reviews with suppliers to evaluate performance, identify opportunities for improvement, and address any concerns.
• Hands on work to update supplier pricing files and broadline distributor pricing documents.
• Identify best practice in supplier price file updates to streamline overall process.
• Cost Optimization and Savings:
• Identify cost-saving opportunities through strategic sourcing initiatives, such as supplier consolidation, volume leverage, and contract negotiations.
• Continuously monitor market trends, pricing fluctuations, and supply-demand dynamics to proactively identify cost risks and implement mitigation strategies.
• Analyze spend data and develop metrics to track savings, cost avoidance, and overall procurement performance.
• Administrator and ownership of Software as a Service Power Business Intelligence tool; train on the tool in a self-guided environment to become a subject matter expert on procurement spend, invoice and supplier analytics.
• Process Improvement:
• Continuously improve sourcing processes and procedures to enhance efficiency, reduce lead times, and ensure compliance with relevant policies and regulations.
• Establish and update Strategic Sourcing Playbooks.
• Implement best practices and leverage technology solutions to streamline procurement operations.
• Collaborate with cross-functional teams, including finance, legal, and operations, to drive process standardization and ensure alignment across the organization.
• Identify best practice in supplier price file updates to streamline overall process.
• Perform all other job functions in support of the business as required.
  
  

Knowledge, Skills And Abilities

• Bachelor's degree in supply chain management, business administration, or a related field preferred. A master's degree is a plus.
• Proven experience (typically 10 years) in strategic sourcing, procurement, or supply chain management.
• Strong analytical skills with the ability to gather and interpret data to support decision-making.
• Excellent negotiation and contract management skills.
• In-depth knowledge of procurement principles, sourcing methodologies, and supply chain best practices.
• Familiarity with relevant industry trends, market dynamics, and regulatory requirements.
• Proficiency in using procurement software and enterprise resource planning (ERP) systems.
• Excellent communication and interpersonal skills to collaborate effectively with internal stakeholders and suppliers.
• Strong project management skills with the ability to prioritize tasks, demonstrate a sense of urgency to meet deadlines, and manage multiple projects simultaneously.
• Ability to make effective presentations.
• Strong working knowledge of Excel as well as Tableau and or MicroStrategy.
  
  

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