Planner II_Administrative Planner

Planner II Administrative Planner

Location: Springer, 203 Mitchell Lane, New Castle, DE 19720

Work Arrangement: Onsite Monday through Friday

Duration: 12 Months

Shift: First Shift

Interview Process: In-person

Job Overview

The Administrative Planner will support both administrative and planning functions for assigned grant projects within the DSAMH EPGA Administrative Team, specifically supporting the State Opioid Response (SOR) grant teams.

The position is responsible for providing comprehensive administrative support, including meeting coordination, resource mailbox management, document preparation, scheduling, and maintaining spreadsheets, databases, and presentations.

The role will also assist with project planning activities, including research and analysis, program implementation coordination, outcomes collection, strategic planning, reporting, Standard Operating Procedure (SOP) development, grant application support, and progress monitoring.

The selected candidate will work closely with grant team leadership and project partners to support successful program implementation and reporting. Additional related duties will be assigned by the Administrative Team Lead.

Key Responsibilities Administrative Support

• Coordinate and manage meetings, including scheduling, setup, note-taking, and follow-up activities.
• Manage and monitor the team's resource mailbox.
• Create, design, edit, and maintain documents, spreadsheets, databases, and presentations.
• Coordinate schedules and support day-to-day administrative operations.
• Maintain organized project records and documentation.
  
  

Project Planning and Coordination

• Conduct limited research and analysis to support assigned grant projects.
• Coordinate various components of program implementation and outcomes collection.
• Support strategic planning for project implementation and reporting.
• Draft, update, and maintain Standard Operating Procedures (SOPs).
• Monitor project progress in coordination with grant team leadership and project partners.
• Support grant amendments and continuation grant applications.
• Coordinate planned and on-demand data collection activities.
• Generate reports and maintain accurate project information.
• Support the State Opioid Response (SOR) grant teams with administrative and planning requirements.
• Perform other related duties as assigned by the Administrative Team Lead.
  
  

Minimum Qualifications

• Advanced or expert-level proficiency in Microsoft Office Suite applications.
• Prior experience in project planning or strategic planning.
  
  

Primary Skills

• Administrative Support
• Project Planning
• Strategic Planning
• Microsoft Office Suite
• Meeting Coordination
• Document and Report Preparation
• Data Collection and Reporting
• Grant Project Support
  
  

Secondary Skills

• Standard Operating Procedures (SOPs)
• Spreadsheet and Database Management
• Presentation Development
• Resource Mailbox Management
• Program Implementation
• Outcomes Monitoring
• Grant Amendments and Continuation Applications
• Research and Analysis
• Project Progress Tracking