Facilities & Office Support Coordinator

Job Title: Facilities & Office Support Coordinator

Location: Philadelphia, PA

Reports To: Executive Operations Manager

Type: Part-Time

Company Overview:

Based in Philadelphia, Aro Biotherapeutics is a clinical stage biotechnology company dedicated to advancing transformative therapies in Inflammation and Immunological Disorders (I&I). Leveraging cutting-edge RNA technologies including siRNA, we are building a pipeline of innovative treatments designed to address unmet patient needs in I&I, while advancing products in other therapeutic areas in collaboration with partners.

Position Summary:

We are seeking a reliable and highly organized Part-Time Facilities & Office Support Coordinator to support the day-to-day operations of our growing biotech company. This role is responsible for maintaining a clean, organized, and well-stocked workplace environment while assisting with a variety of facilities and administrative tasks.

The ideal candidate is proactive, detail-oriented, and enjoys helping create an efficient and welcoming workplace for scientific and administrative teams.

Key Responsibilities:

Facilities & Workplace Operations

• Maintain general cleanliness and organization of office, common areas, conference rooms, and breakroom.
• Ensure breakroom supplies are stocked, organized, and stored properly.
• Assist with light facilities tasks such as organizing storage areas, receiving deliveries, and coordinating minor office needs.
• Monitor office supplies and maintain inventory levels.
• Assist lab manager with lab packages and inventory and other tasks as needed
• Place tickets for issues throughout lab and office

Purchasing & Inventory

• Purchase and restock breakroom items (snacks, beverages, coffee, paper goods, etc.).
• Order and maintain inventory of office supplies.
• Track supply usage and coordinate with operations leadership on reorders.
• Receive and distribute deliveries and packages.

Administrative Support

• Assist with general administrative tasks including filing, organizing documents, and light data entry.
• Support scheduling or meeting preparation as needed.
• Help prepare conference rooms for meetings and company events.
• Provide miscellaneous operational support to staff when needed.

Workplace Experience

• Help maintain a welcoming and professional office environment for employees and visitors.
• Assist with occasional office events or team activities.
• Identify opportunities to improve workplace organization and efficiency.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of experience in office support, facilities coordination, administrative support, or similar role preferred.
• Strong organizational and time management skills.
• Ability to work independently and manage multiple small tasks.
• Basic computer skills (Microsoft Office or Google Workspace).
• Comfortable lifting and organizing supplies (up to approximately 25 lbs).
• Positive attitude and strong service mindset.

Equal Opportunity Employer Disclaimer:

Aro Biotherapeutics is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or any other characteristic protected under applicable law.

Employment at Will Disclaimer:

Nothing in this job description is intended to create an employment contract. Employment with Aro Biotherapeutics is at-will and may be terminated by either the employee or the company at any time, with or without cause or notice.