What are the responsibilities and job description for the Staff Recruiting Assistant position at Arnold & Porter?
The Human Resources Department of Arnold & Porter is seeking a Staff Recruiting Assistant to join its Washington, DC office. This role supports the staff recruiting team across the full recruitment lifecycle and plays a key part in ensuring an efficient, high-quality candidate experience.
Key Responsibilities
For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.
As a nonexempt position, this position is eligible for overtime.
The firm may provide a discretionary bonus annually.
Key Responsibilities
- Prepare and distribute bi-weekly staff recruiting communications.
- Scan, upload, and maintain recruiting documents in the Applicant Tracking System (ATS).
- Manage ATS records, including applicant dispositioning, check-ins, and merging duplicate files.
- Post and remove job openings internally and externally; create and maintain electronic recruiting files in iManage.
- Manage job postings on external recruiting platforms.
- Administer and track candidate diagnostic skills assessments.
- Maintain and update recruiting Smartsheets and tracking spreadsheets.
- Submit new hire and non-employee worker conflicts for processing and electronically file completed materials and clearance communications.
- Process non-employee workers and enter required data into the HRIS.
- Track and maintain records for all non-employee workers.
- Schedule and facilitate virtual and in-person interviews through the ATS.
- Greet and escort candidates for on-site interviews as needed.
- Process invoices and expenses.
- Assist with Staff Appreciation Week, Service Awards, and other HR-sponsored events as needed.
- Two-year college degree or equivalent experience.
- A minimum of one year of administrative support experience, preferably in a professional services, corporate, or law firm environment.
- Prior office experience in a law firm or professional setting is a plus.
- Strong proficiency in Microsoft Office (Word and Excel); experience with Smartsheet and ATS platforms preferred.
- Demonstrated ability to handle confidential and sensitive information with discretion.
- Excellent organizational, communication, and problem-solving skills.
- Ability to prioritize, manage time effectively, and handle multiple tasks simultaneously.
- High level of attention to detail in a fast-paced environment.
- Reliable, motivated, and client-service oriented.
- Flexibility to work additional hours as needed.
For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.
As a nonexempt position, this position is eligible for overtime.
The firm may provide a discretionary bonus annually.
Salary : $52,000 - $58,000