Intake Receptionist

 DUTIES AND RESPONSIBILITIES: 
- Speaking with potential clients
- Sorting new and old client calls
- Firm receptionist back up
- Receptionist for separate AI office
- All incoming intake calls
- Welcome guests and clients to office and help set up conference rooms for meetings
- Keeping an organized, reliable, and hardworking demeanor at all times
-Perform some receptionist and office assistant type functions.
- Intake assistant duties
- Ordering Supplies
- Working with firm vendors



 QUALIFICATIONS: 

 - Bi-lingual – Spanish speaking is required
 -  Must have at least 2 years of experience at a civil law firm.
 - Excellent oral, writing, analytical, and organizational skills.
 -  Mastery of the English language (verbal and written) including grammar, spelling, and punctuation.
 -  Ability to work independently and as a team, effectively and efficiently without significant supervision.
 - Ability to track, prioritize, and complete multiple concurrent assignments with precision and on time.
 - Exhibit professionalism by adhering to all firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements.
 - Proficiency with Office 365 suite, including Word, Outlook, and Excel, along with the use of contemporary technology in law practice.
 - Some overtime may be required. Some weekend work may be required.

 Experience: 

 - Plaintiff person injury experience a plus 
 -  Prior receptionist experience with heavy phone call activity
 -  Administrative experience
 -  Microsoft 365 Suite knowledge
 -  Filevine Knowledge