Real Estate Legal Assistant

Arnall Golden Gregory LLP ("AGG"), an Atlanta-based law firm with approximately 200 attorneys, is seeking a Real Estate Legal Assistant responsible for assisting and supporting attorneys within the Real Estate Practice Group. The ideal candidate should have a minimum of five (5) years’ experience as a Legal Assistant with prior real estate experience in a law firm or similar setting with knowledge of legal technology and processes associated with real estate. Must have strong organizational skills, requiring excellent clerical skills and knowledge of grammar, spelling, and punctuation.  Shall be proficient in the use of word processing and other automated equipment, Microsoft Office Suite, and other software packages. 

Position Reports to:
Real Estate Practice Group Co-Chairs and Legal Support Supervisor

Overall Responsibilities:

Primary duties will include, but are not limited, to the following:

• Provide legal and administrative support to Real Estate attorneys
• Provide case management support as needed
• Communicate effectively with attorneys, clients, witnesses, court personnel, and opposing counsel
• Revise, format and finalize documents as directed by attorneys
• Perform document comparisons and redline/blackline documents through the use of Litera
• Prepare documents for signature via DocuSign
• Assemble/scan/copy documents/closing binders for physical or electronic production to clients
• Schedule and organize activities such as meetings, travel, and conferences for attorneys
• Manage and maintain attorney calendars and calendar pertinent deadlines
• Prepare monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and marketing expense reports; track reimbursements for receipt of payment
• Maintain personal correspondence, reading files, billing letters, expense reports and time entry files
• Manage hard copy and electronic file; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system
• Enter timesheets into Firm database for attorneys
• Open new client/matter files per Firm procedures
• Prepare FedEx packages and other mailings; monitor tracking for same
• Analyze factual information under the supervision of the assigning attorney
• Perform any other duties that may be assigned with regard to this position

Required skills:

• Good office coordination and organizational skills
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Strong ability to perceive and analyze problems, as well as develop, recommend and implement practical solutions
• Assertive and confident
• Quality control and detail oriented
• Team oriented, flexible, and creative
• Proficiency in navigating through entire Microsoft Office Suite
• Proficiency in use of PDF software and emailing of documents; general administrative duties, such as transcription and sending faxes
• Ability to communicate effectively with clients

Education and Experience Requirements:

• At least 5 years of experience in above skill areas
• High School diploma (or equivalent). Bachelor’s Degree preferred
• Demonstrated proficiency in MS Office Suite and Adobe software programs

Mental/Physical/Environmental Requirements

• Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals
• Mobility within the office including movement from floor to floor
• May sit for long periods of time
• Crouching, kneeling standing, walking, pushing pulling and lifting occasionally
• Operating a personal computer, telephone, voicemail, and other office equipment on a regular basis
• Must be able to express and exchange ideas by means of the spoken word
• Must have the ability to convey detailed information in a clear and concise manner through spoken word
• Must demonstrate good problem-solving skills

FLSA Status:
Non-Exempt

HOURS: 
Full-time; M-F 9:30 a.m. – 6:00 p.m. (1-hour lunch)
Minimal Overtime and Flexibility is Required

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity.  Essential and marginal job functions are subject to modification.