What are the responsibilities and job description for the Office Assistant position at Army Ranger Lead The Way Fund?
The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will be responsible for completing multi-level tasks in a professional and timely manner.
Responsibilities
- Monitor and take messages for all phone calls
- Monitor all emails, and forward messages to those they apply
- Handle all incoming mail, delegate to proper folders in office
- Handle all incoming donations across multiple platforms; also handle all matching gifts through the organization keep staff informed of all donations, and make sure all funds are being allocated appropriately.
- Handle collecting of receipts, and monthly Credit Card recognition
- Handle all insurance, and permit needs for various events
- Work directly with rest of the team on all event needs and needs that might arise
- Direct support for off-site bookkeeper
- Monitor incoming bills, and leave in To Be Paid Folder
- Be responsible for all donation and tax letters, produce on a bi-weekly basis and mailed to Jim for signature
- Handle all donor management, emails, addresses, etc – handle certificate mailings
- Be available for all local events for LTWF, local travel is involved, weekends, and weeknight events
- Will handle office scheduling for travel, hotels, flight, etc.
- Will be responsible for office needs, supplies etc.
Qualifications
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Excellent written and verbal communication skills
- Ability to multi-task, organize, and prioritize work
- Ability to lift 30 lbs.
- Has knowledge in QuickBooks Online
- Will manage the Microsoft office calendar and keep up to date