What are the responsibilities and job description for the AP/AR Manager position at Armstrong Career Site?
SUMMARY:
The AP/AR Manager is responsible for a variety of accounting functions, including, but not limited to: general accounting, payables & receivables, general ledger, invoicing, and reporting related to accounts payables and accounts receivables.
KEY RESPONSIBILITIES:
- Ensure compliance with all accounting and financial policies, practices, procedures, and initiatives.
- Oversee the maintenance of the general ledger and proper coding, invoicing, accounts payable, accounts receivable, and project accounting invoices / payables.
- Ensure all A/P invoices, expense reports, purchase requisitions, internal check requests, etc. are processed accurately and timely.
- Submit all financial transactions, transmissions, and reporting on a timely and accurate basis.
- Ensures billings and receivables are correctly processed in a timely manner.
- Addresses and corrects any discrepancies in accounts or billings.
- Oversee all payment transactions such as ACH, wires, and paper checks.
- Oversee data entry, validation, and processing of various types of invoices like general overhead, subcontractor, and employee travel reimbursements.
- Oversee third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance, paying invoices, and preparing annual 1099 forms for distribution to vendors.
- Assist with all internal & external audit activity including planning, preparation, and data gathering.
- Standardize procedures to generate efficiency in-house and create internal templates to be used by the company.
- Assure adherence to Generally Accepted Accounting Policies (GAAP).
MINIMUM QUALIFICATIONS:
- 5 years of accounting, accounts receivables, accounts payable experience.
- High level of proficiency in Accounting Systems and Microsoft Excel.
- Experience in invoicing, accounts payable, accounts receivable best practices.
- Strong problem-solving ability and analytical skills including root cause analysis.
- Prior experience in cash management (collections, account reconciliations, payment processing)
- Prior experience in collections