Recruiter and Admin Coordinator

Recruiter and Admin Coordinator

Bring your recruiting expertise and organizational skills to an organization where you will enjoy competitive pay, 100% company-paid medical and dental, and a 401(k) with up to 4% company match at one of the largest and best-kept manufacturing facilities in Northwest Arkansas.

NXA is seeking a Recruiter & Admin Coordinator to play a key role in attracting top talent while also supporting the day-to-day operations of the office. This dual-role position is essential to ensuring both a strong hiring pipeline and a well-organized, efficient workplace.

The ideal candidate is highly organized, people-focused, and proactive—someone who thrives in a fast-paced environment and enjoys balancing recruiting responsibilities with hands-on administrative coordination.

Company Overview

Founded in 2003, NXA began its journey as a family-owned business specializing in process and utility piping work. Over the years, we have grown and diversified into two separate companies, expanding our offerings to include a comprehensive range of high-quality products and solutions. Today, NXA Manufacturing operates as its own entity, designing and fabricating custom stainless-steel equipment with an emphasis on products for the food, beverage, and dairy industry.

As an industry leader, we hold our team members to the highest standards, ensuring that we hire the best talent available. Our reputation for work safety, meeting deadlines, delivering quality products, and staying within budget underscores our commitment to excellence. As a family-owned business, we also understand the importance of investing in our team members and giving back to our local community.

Why you should join the NXA Manufacturing Team:

Responsibilities

Recruiting & Talent Acquisition

• Lead and manage the full recruitment lifecycle from sourcing to onboarding 
• Partner with hiring managers to develop job descriptions and hiring criteria 
• Post and manage job advertisements across platforms 
• Screen applications and identify qualified candidates 
• Schedule and coordinate interviews 
• Assist in conducting interviews alongside leadership 
• Support offer process including compensation recommendations and start dates 
• Ensure compliance with employment laws and company policies 
• Attend job fairs and recruiting events as needed 
• Continuously improve recruiting strategies and processes

Administrative Coordination & Office Operations

• Oversee daily office operations, ensuring organization and efficiency 
• Maintain office supply inventory, ordering, and budget tracking 
• Serve as point of contact for vendors and service providers 
• Manage incoming/outgoing mail, shipments, and logistics 
• Answer and direct incoming phone calls 
• Coordinate and maintain lobby and conference room readiness 
• Organize and execute company events, meetings, and employee engagement activities 
• Manage NXA logo wear inventory and distribution 
• Support HR communication initiatives and internal engagement boards 
• Run occasional errands to support office and team needs 

Office Safety, Compliance & Culture

• Support office safety protocols and compliance initiatives 
• Help manage building access, visitor protocols, and security measures 
• Promote a positive company image internally and externally 
• Uphold and represent NXA values: Innovative, High Achieving, Loyal, Adaptable, Team Player 
• Identify opportunities for improvement and recommend process enhancements 

Requirements

• Experience in recruiting, administrative coordination, or similar role 
• Strong organizational and time management skills 
• Excellent communication and interpersonal skills 
• Ability to manage multiple priorities in a fast-paced environment 
• Proficiency with Microsoft Office and recruiting platforms 
• High level of professionalism and discretion with sensitive information 
• Ability to work cross-functionally with leadership and team members 
• Pre-employment drug screen and background check required

Benefits & Compensation:

• Dental Coverage- premium paid for team member, Payroll deduction for dependents after 60 days
• 100% Company-Paid Medical (High-Deductible) for team member, Payroll deduction for dependents after 60 days
• Buy-Up Copay Medical Plan Option for team member and dependents, Payroll deduction after 60 days
• STD, LTD, Accident, Critical and Life Insurance- payroll deducted after 60 days
• Vision Coverage- payroll deducted after 60 days
• 401K up to 4% match after 60 days 
• Virtual Health/Mental Health- Paid for team members and dependents starting date of hire
• Paid Vacation and Holidays

All qualified applicants will receive consideration for employment without regard to the individual’s race, color, sex, national origin, religion, age, genetic information, status as a military veteran, or any other characteristic protected by applicable law.