What are the responsibilities and job description for the Real Estate Paralegal position at Armbrust & Brown, P.L.L.C.?
About the Company
Armbrust & Brown is seeking an experienced Real Estate Paralegal to support attorneys in its sophisticated real estate practice. This position plays an integral role in managing complex transactions from inception through closing, working directly with clients, title companies, lenders, brokers, surveyors, governmental agencies, and opposing counsel.
About the Role
The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a collaborative, fast-paced law firm environment. This role requires the ability to manage multiple transactions simultaneously while delivering exceptional client service and maintaining the highest level of professionalism.
Responsibilities
- Prepare, revise, and proofread legal documents related to commercial and residential real estate transactions.
- Draft purchase and sale agreements, amendments, deeds, easements, promissory notes, deeds of trust, loan documents, settlement statements, warranty deeds, affidavits, disclosure statements, and other transactional documents.
- Review title commitments, title policies, surveys, easements, and related due diligence materials.
- Identify title issues and assist attorneys in preparing curative documents to resolve title objections.
- Coordinate commercial and residential real estate closings with clients, buyers, sellers, lenders, title companies, real estate agents, brokers, surveyors, governmental agencies, financial institutions, and opposing counsel.
- Prepare closing checklists, signature packages, closing binders, settlement statements, and post-closing documentation.
- Coordinate Internal Revenue Code Section 1031 like-kind exchange transactions with Qualified Intermediaries.
- Form corporations, limited liability companies, partnerships, nonprofit entities, and other business entities.
- Prepare and file organizational documents and Texas Secretary of State filings.
- Prepare corporate governance documents and perform corporate due diligence.
- Review and assist with commercial, retail, and residential lease agreements, amendments, assignments, estoppel certificates, and Subordination, Non-Disturbance and Attornment Agreements (SNDAs).
- Maintain lease abstracts and lease tracking reports.
- Accurately record time daily in accordance with Firm policies.
- Build strong working relationships with attorneys, clients, and other transaction participants while delivering exceptional client service.
Qualifications
The Ideal Candidate Will Have:
- Three (3) or more years of real estate paralegal experience in a law firm or comparable legal environment (five or more years preferred).
- Experience supporting commercial and residential real estate transactions from inception through closing.
- Experience reviewing title commitments, title policies, surveys, and due diligence materials.
- Experience forming business entities and preparing filings with the Texas Secretary of State is strongly preferred.
- Experience preparing corporate organizational documents and conducting corporate due diligence is preferred.
- Paralegal Certificate and/or Texas Escrow Officer License preferred, but not required.
Required Skills
- Strong organizational and project management skills.
- Excellent written and verbal communication skills.
- Exceptional attention to detail and proofreading abilities.
- Ability to independently manage multiple transactions while meeting deadlines.
- Professionalism, sound judgment, and discretion.
- A strong commitment to providing exceptional client service.
Preferred Skills
- Experience With The Following Is Preferred:
- Microsoft Office Suite
- Adobe Acrobat Pro or Foxit
- NetDocuments or a comparable document management system
- DocuSign or similar electronic signature platform
- Microsoft Teams or Zoom
- Time and billing software
- Texas SOSDirect
- Online title and county property record system
Pay range and compensation package
This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, qualifications, or working conditions. Management reserves the right to modify, assign, or reassign duties and responsibilities at any time to meet business needs.
Equal Opportunity Statement
Armbrust & Brown does not accept unsolicited resumes from recruiters or staffing agencies without a current written agreement. Unsolicited resumes will be considered the property of the Firm, and no placement fees will be paid.