AR Analyst - Cash & Invoicing

Exciting News – We’re Moving! 

As part of our continued growth and our commitment to fostering an exceptional, collaborative work environment, we’re thrilled to announce that our office will be relocating to a brand-new building at 2000 Innovation Drive, Wexford PA 15090 at the end of the year. In the meantime, hybrid employees will continue working from our current location at RIDC – O’Hara until the transition is complete. 

We’re excited about this next chapter and look forward to welcoming new team members to our growing organization!

Position Summary:

Responsible for managing and optimizing the end-to-end process of cash application, customer invoicing, and ensuring the accurate and timely recording of accounts receivable transactions. This role is critical to maintaining the financial integrity and liquidity of the organization by ensuring customer payments are applied correctly and invoices are issued in compliance with contract terms.

Key Responsibilities:

Cash Applications:

• Accurately apply customer payments (ACH, wire transfers, checks, credit cards) to appropriate invoices in the ERP system.

• Research and resolve unapplied or misapplied payments and discrepancies in a timely manner.

• Maintain and reconcile cash receipt records and customer accounts.

• Collaborate with collections and customer service teams to resolve payment issues or disputes.

• Perform data validation on customer remittances and prepare these files for systemic application

Invoicing:

• Generate and issue accurate invoices based on sales contracts, purchase orders, or service agreements.

• Monitor invoicing schedules to ensure timely billing.

• Maintain billing data and customer master records within ERP and CRM systems.

• Collaborate with sales, operations, and customer success teams to validate billing data and ensure accuracy.

• Support month-end close processes by ensuring all billing and cash application transactions are recorded appropriately and deadlines are met.

Reporting & Analysis:

• Prepare and analyze aging reports, unapplied cash reports, and invoice tracking reports.

• Identify trends or anomalies in customer payments and escalate concerns as needed.

• Support audits and internal controls by providing necessary documentation.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business, or a related field (or equivalent work experience).

• 2–4 years of experience in accounts receivable, with a strong focus on cash applications and invoicing.

• Experience working with ERP systems (e.g., JDE, Oracle, SAP, NetSuite, Microsoft Dynamics).

• Strong Excel skills (VLOOKUP, pivot tables, etc.).

• High level of accuracy, attention to detail, and organizational skills.

• Excellent communication and interpersonal skills.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications:

• Experience with lockbox processing and remittance advice matching.

• Familiarity with revenue recognition principles and SOX compliance.

• Experience working in a shared services or high-volume transaction environment.

• Knowledge of automated cash application tools or bank integrations.

Working Conditions:

• Hybrid work environment depending on company policy.

• Standard business hours with occasional extended hours during month-end or peak periods.