Specialist - Purchasing

ROLE AND PURPOSE:
To facilitate the smooth operation of the Purchasing Department by applying good public relations skills, good organizational skills, accurate data entry skills and general office skills.

QUALIFICATIONS:

Education/Certification:
? High School Diploma/GED from an accredited institution, required.
? Courses in data entry, spreadsheet application or other technology related subjects preferred

Experience:
? One year experience in a purchasing position, school district or governmental purchasing experience, preferred

MAJOR RESPONSIBILITIES AND DUTIES:

I. ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT:
? Assist in preparing cost projections for furniture, fixtures and equipment (FF&E) for all new campuses, additions and remodeling projects.
? Assist in budgeting and planning for FF&E for all new campuses, additions and remodeling projects.
? Make necessary field trips to evaluate FF&E needs for all campuses, additions and remodeling projects
? Assist in preparing budgets for FF&E for all new campuses, additions and remodeling projects.
? Write bid specifications and prepare bids for FF&E for new construction and remodeling projects.
? Prepare bid tabulations for FF&E bids.
? Evaluate bids and make recommendations for FF&E projects.
? Prepare purchase orders for FF&E projects.
? Resolve problems with FF&E orders.
? Monitor cost and expenditure for FF&E orders.
? Analyze and process purchase orders for selected locations
? Maintain vendor files and prepare bid files for storage
? Maintain approved vendor/single source listing
? Assist in bid openings
? Maintain good working relationships with vendors, customers, support services, administration personnel and all other school district personnel.

II. OTHER DUTIES:
? Other duties as assigned by the Director of Purchasing.

III. SUPERVISORY RESPONSIBILITIES:
? None.

IV. EQUIPMENT & SOFTWARE SKILLS:
? Personal computer, printer, fax machine, copier, scanner, and calculator.
? Microsoft Office applications (Word, Outlook, Excel, PowerPoint, One Drive, etc.)
? Google Suite applications (Docs, G-Mail, Sheets, Slides, Drive, etc.)

V. WORKING CONDITIONS:

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:
? Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment.
? Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
? Motion: Moderate walking
? Lifting: Regular light lifting and carrying (less than 15 pounds)
? Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
? Mental Demands: Work with frequent interruptions; maintain emotional control under stress,
with frequent interruptions.