Secretary - High School

PRIMARY PURPOSE:

• To serve as secretary to the building principal and to facilitate the efficient operation of the school office.

QUALIFICATIONS:

Minimum Education/Certification:

• High school diploma or GED from an accredited institution (required)

Special Knowledge/Skills:

• General secretarial skills Typing, 60 words per minute
• Good telephone skills
• Working knowledge of bookkeeping Computer knowledge/experience
• Word-processing skills
• Interpersonal skills

Minimum Experience:

• Two years educational secretarial/clerical experience or fifteen hours or more of college business courses

MAJOR RESPONSIBILITIES AND DUTIES:

Specific Responsibilities and Duties:

• Maintains principal's office calendar
• Schedules appointments for principal
• Accepts telephone calls and mail for principal
• Types correspondence, memos, reports, agenda, handbooks, etc
• Maintains the school bidget
• Checks and enters on computer
• Places orders (TMS, work orders, etc)
• Tracks spending
• Maintains Budget files
• Checks balances on accounts for departments
• Issues Requests for Checks
• Keeps inventory of office supplies and orders supplies when necessary
• Maintains office files
• Attends inservice meetings as requested by the principal and other school district administrators
• Maintains Board Policy Manual
• Maintains Personnel Information
• Collects and files Personal Data Sheets
• Prepares Teacher Roster
• Prepares list for Service Awards
• Serves as building payroll officer
• Issues paychecks for faculty and staff
• Processes travel requests and distribute travel reimbursement checks
• Maintains and processes Saturday School and Tutorial Forms and Paraprofessional Weekly Time Reports
• Checks eligibility maintains and sends UIL forms for all sports and Academic Contests; assists in ordering letter jackets
• Sorts and distributes Inter-Office mail
• (Senior High only) Assists with graduation activities
• Prepares and types Diploma List for Seniors
• Checks diplomas when received
• Adds Award stickers
• Provides other assistance as needed
• Administers school insurance
• Distributes informations
• Collects requests for insurance
• Prepares School Accident report, other than sports
• Prepares Southern Association Report
• Services as Notary for school

Shared Responsibilities

• Assists other office staff (receptionist, registrar, attendance clerk, and bookkeeper) as needed
• Assists with mail
• Assists with substitutes as needed
• Assists in the clinic in emergencies
• Supervises office aides
• Key operator for office copy machine
• Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES:

• N/A