What are the responsibilities and job description for the Secretary - Elementary position at Arlington Independent School District?
Primary Purpose:
- To provide secretarial services for the principal and to facilitate the efficient operations of the school office.
Qualifications:
- High school diploma or equivalent from an accredited institution (required)
Special Knowledge/Skills:
- Good Clerical Skills
- Good Telephone & Interpersonal Communication Skills
- Computer knowledge/experience
- Working knowledge of bookkeeping
- Working knowledge of TEAMS
Minimum Experience:
- Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses.
Major Responsibilities:
- Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.
- Accepts phone calls for principal and assistant principals.
- Types correspondence, memos, handbooks, reports, agendas, etc.
- Administers the school's activity fund.
- Sets up books according to AISD guidelines.
- Receives receipts and deposits all monies.
- Balances books monthly and submits reports.
- Writes and co-signs checks for activity fund expenditures.
- Maintains school budget.
- Enters on computer after principal and central office approval.
- Places orders, types purchase orders, enters receiving reports.
- Tracks spending.
- Keeps inventory of office supplies.
- Maintains office files.
- Attends in-service meetings as requested by the principal and other school district administration.
- Maintains Board Policy Manual.
- Maintains attendance records for professional staff.
- Prepares faculty and staff absentee forms.
- Prepares substitute forms.
- Submits monthly reports to AISD Payroll Department for 1 and 2 above.
- Types time cards for hourly employees and submits them to payroll.
- Assists in securing substitutes in an emergency.
Shared responsibilities and Duties
- Assists as receptionist.
- Assists with mail.
- Assists in clinic as needed.
Performs other duties as assigned.