Secretary - Director World Languages

ROLE AND PURPOSE:

• Serve as secretary to Director of World Languages

QUALIFICATIONS:

Education/Certification:

• High school diploma or equivalent from an accredited institution (required)

Experience:

• Previous office experience, including computer skills with Word, Excel and TEAMS
• Proficient in general office skills and public relations
• Ability to prioritize, multi-task and maintain organization
• Demonstrates proficiency in oral and written English and Spanish- preferred

MAJOR RESPONSIBILITIES AND DUTIES:

SCHOOL/ORGANIZATION CLIMATE

• Strong communication and interpersonal skills
• Promotes a positive office climate

ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT

• Assist Director in compiling and preparing all local, state and federal applications, amendments, evaluation reports, correspondence and memorandums pertaining to those reports
• Prepare B/E Department school allocations, coordinate preparations with Director, principals and secretaries.
• Maintain calendar of appointments for Director
• Maintain work schedules for paraprofessional personnel in the office
• Prepare curriculum documents, correspondence, memorandums, and various required forms pertaining to Bilingual/ESL and LOTE. Send necessary forms to print shop and facilitate distribution
• Advise Director and school office personnel on purchases and management of all funds dispensed and supervised through the World Language Department.
• Update AISD catalogs and program core sheets annually
• Order, track orders and receive on all materials purchased with World Language funds
• Assist with ordering of summer school books and supplies.
• Inventory and distribute materials to teachers.
• Process all payment authorizations for bilingual/ESL summer school personnel
• Track funds and make payments for AISD personnel obtaining ESL endorsements and/or attending professional learning leading to certification.
• Schedule staff development sessions, prepare materials for presenters, and assist in presentations as needed.
• Coordinate all phases of staff development and conferences attended by World Language staff

SCHOOL/COMMUNITY RELATIONS

• Works effectively with District and Department staff to establish positive communication for World Language programming
• Assists World Language Specialists and staff to better assist parents, principals, counselors and teachers with student concerns, testing and placements
• Provide accurate information to parents of potential Bilingual/ESL students concerning qualifications, locations, and enrollment procedures for the Bilingual/ESL program
• Assists Director to provide campus staffing projections and monitor enrollment trends

PROFESSIONAL GROWTH AND DEVELOPMENT

• Attend professional learning to continually improve qualifications, knowledge and skills

MISCELLANEOUS

• Perform all other duties as assigned by the Director - World Languages.