Facility Services Clerk

PRIMARY PURPOSE:
? To serve as clerk to the Executive Director of Facility Services supporting departments under the Facility Services Department

QUALIFICATIONS:
? High School graduate or GED equivalent from an accredited institution (required)

EXPERIENCE:
? Two years of general business/bookkeeping/clerical, or secretarial experience

SPECIAL KNOWLEDGE AND SKILLS:
? Strong verbal and written communication
? General clerical skills: telephone, keyboarding, filing, data entry
? Strong organizational skills
? Effective and positive interpersonal and communication skills
? Proficient in the use of Microsoft Office Suite and Google applications
? Bilingual (preferred)

MAJOR RESPONSIBILITIES AND DUTIES:
INSTRUCTIONAL MANAGEMENT
? Assists the Facilities Services Department to provide world-class facilities to enhance instruction

SCHOOL/ORGANIZATION CLIMATE
? Models behavior that promotes a positive organizational climate
? Provides assistance in organization of facility-related tasks
? Assists in advancing the mission, vision, goals, and strategic plan for the district
? Provides effective communication with staff and school personnel

SCHOOL/ORGANIZATION IMPROVEMENT
? Generates communication and reporting necessary to improve facility maintenance and operations
? Maintains an effective system of communication among department staff and individual school staff members

ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT
? Serves as facility receptionist
? Answers the telephone and directs inquiries or records messages appropriately
? Processes work orders and runs reports through work order system
? Inputs purchase orders and requisitions, tracks purchases, and generates reports on budgets and expenditures
? Manages, maintains, and distributes information as requested by the Executive Director, Director, Manager or Supervisor
? Performs data entry and supports proper timekeeping records
? Assists with coordinating equipment and support for all department staff
? Assists in processing recommended applicants
? Assists in other departmental reception, secretarial, and clerical support as needed
? Additional responsibilities, as needed, to advance the facilities program
? Provides support to campuses, Facility Services staff, and other department leadership to address departmental functions
? Assists potential applicants with the application process

STUDENT MANAGEMENT
? Assists in organization of facilities to meet the needs of the school district

SCHOOL/COMMUNITY RELATIONS
? Maintains a working knowledge of district policies, procedures, and practices
? Helps facilitate communication and coordination with campuses
? Provides support during meetings with departmental, campus, and administrative staff

PROFESSIONAL GROWTH AND DEVELOPMENT
? Seeks, accepts, and responds to evaluative feedback from subordinates, peers, and supervisors
? Assumes personal responsibility for enhancing competencies through staff development
? Exhibits good judgment and logical thinking
? Continually improves and updates knowledge of the District's facilities and operations
? Adheres to professional channels of communication

SUPERVISORY RESPONSIBILITIES
? Not applicable

Mental Demands/Physical Demands/Environmental Factors:
? Tools/Equipment Used: Standard office equipment including personal computer and peripherals
? Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
? Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
? Lifting: Occasional light lifting and carrying (less than 15 pounds)
? Environment: May work prolonged or irregular hours
? Mental Demands: Work with frequent interruptions; maintain emotional control under stress

MISCELLANEOUS
? Performs other duties as assigned

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.