Attendance Clerk - Elementary

ROLE AND PURPOSE: The primary purpose of this position is to maintain data for student enrollment, scheduling, attendance, and any other duties which affect accountability, student services, and district funding. QUALIFICATIONS: Education/Certification: High School Diploma/GED from an accredited institution, required. Experience: 2 years of data entry experience (preferred). General Clerical Experience. SPECIAL KNOWLEDGE/SKILLS: Bilingual Preferred. Ability to maintain confidential, accurate and auditable records. Ability to use computer and software to develop spreadsheets, databases, and do word processing. Proficient typing, keyboarding, and file maintenance skills. Ability to multitask, work well in a fast-paced environment, and meet established deadlines. Strong organizational, communication, and interpersonal skills. Detail Oriented. MAJOR RESPONSIBILITIES AND DUTIES: I. ADMINISTRATION SUPPORT: Monitors daily absences and makes contact with parents for absences. Reports and tracks excessive absences in collaboration with truancy officer. Creates and maintains master schedule. Generates campus reports for accuracy of PEIMS data. Conducts student scheduling, oversees registration process, fulfills T-Rex requests, and maintains up to date records and storage of student records. II. OTHER DUTIES: Serve as the primary receptionist for students, teachers, parents and visitors. Safeguard digital and paper copies of student records and maintain confidentiality. Writes passes and records student late arrivals, early departures, and movements during the school day. Answers the telephone, directs calls to the proper person and/or takes messages. Maintains student attendance records and monitors absences. Serves as campus level PEIMS clerk. Registration, Enrollment and Withdraw of students. Creates, maintains and updates student cumulative record. Assists with data entry, filing, and maintenance of machines. Assists in the campus clinic, supporting basic student needs and maintaining a safe environment. III. PROFESSIONALISM AND VISITOR INTERACTION Maintain a professional, courteous, and welcoming environment for all students, staff, families, and visitors. Serve as the first point of contact for the campus, providing respectful communication, a helpful attitude, and professional appearance at all times. Ensure the front office is organized, clean, and inviting to reflect a safe and student-centered school culture. IV. WORKING CONDITIONS MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS: Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping. Motion: Moderate walking. Lifting: Regular light lifting and carrying (less than 15 pounds). Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise Mental Demands: Work with frequent interruptions; maintain emotional control under stress.