What are the responsibilities and job description for the Utilities Records Specialist position at Arlington County Government?
Job Description
IMPORTANT NOTICE: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.
The Department of Environmental Services (DES) is seeking an Utilities Records Specialist to lead and coordinate the work of the Engineering Records section of their Water, Sewer & Streets (WSS) Bureau. The WSS Bureau is responsible for maintaining Arlington’s 1,058 lane-miles of public streets, 443 miles of sidewalks, 458 miles of gravity sanitary sewers, 4 miles of sewer force mains, 500 miles of water mains, and 373 miles of storm sewer.
Responsibilities
Major Job Duties:
Minimum Qualifications:
Resume/Cover Letter Requirement: A complete application includes a resume and cover letter. Please attach them to the application and verify that the details of your application provide further evidence of your experience and qualifications as displayed on your resume. Your cover letter should describe why you are interested in the position and how your experience and accomplishments relate to the position.
Background Check: A pre-employment criminal records check will be conducted. It will include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You will be required to sign a release authorizing the County to obtain your background information.
Driver's License: Applicant must possess, or obtain by time of appointment, a valid driver’s license, and must provide or authorize Arlington County to obtain a copy of official driving record. Any offer of employment may be contingent upon favorable review of the applicant’s driving record. Alternatively, the applicant must have the ability and willingness to use alternative methods of transportation to perform assigned duties and responsibilities at locations other than the primary worksite.
Work Environment: Work is performed both outdoors in all types of weather conditions and within an office environment. The work environment includes exposure to drafts, noise, dust, grease, and dirt, and may include extended periods of standing, walking, bending, and crouching.
Physical Requirements
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. The employee is required to wear common protective gear or safety equipment such as safety shoes, glasses, gloves, hearing protection, and/or hard hats while working at active construction sites.
Please complete each section of the application including the supplemental questions. Your responses to the supplemental questions are required because they provide us with specific information necessary to evaluate your qualifications for this position. These responses are considered part of the selection process. Incomplete applications will not be considered. Please do not write "see resume" as a response to the questions.
Additional Information
Work hours: Core work hours are generally 8:00 am – 5:00 pm Monday through Friday with a hybrid schedule. Employees must work at least 48 hours in the office each pay period (every two weeks). Specific in-office days and schedules can be arranged with supervisor approval in compliance with DES Flex-work requirements. However, employees are subject to occasional shift rotation, based on department needs. Employees must be available to work after hours during snow removal season.
Starting salary is commensurate with the qualifications and experience of the candidate selected.
This position is eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.
For more information on Arlington County’s generous benefits and retirement plan, click here .
Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Learn more about our commitment .
IMPORTANT NOTICE: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.
The Department of Environmental Services (DES) is seeking an Utilities Records Specialist to lead and coordinate the work of the Engineering Records section of their Water, Sewer & Streets (WSS) Bureau. The WSS Bureau is responsible for maintaining Arlington’s 1,058 lane-miles of public streets, 443 miles of sidewalks, 458 miles of gravity sanitary sewers, 4 miles of sewer force mains, 500 miles of water mains, and 373 miles of storm sewer.
Responsibilities
Major Job Duties:
- Leading and coordinating the as-built recordkeeping process, ensuring all pertinent information is revised within the survey field books, water intersection drawings, and on the 50-scale sewer plans and the 100-scale map sheets;
- Conducting quality control reviews of information ensuring accuracy and completeness, as well as properly assigning a WSS record drawing ID and geocoding associated as-built drawings;
- Maintaining tracking tables documenting the work and tasks that the WSS Records section completes every month;
- Performing the entry, update, and validation of water and wastewater sewer records and data to support the WSS bureau's ongoing maintenance activities, preventative maintenance, and asset renewal planning;
- Supporting the operations and maintenance of the water and sanitary sewer systems by tracking and preparing monthly, quarterly, and annual reports documenting the expansion of these systems, revenue received from the collected Infrastructure Availability Fees (IAF), Drainage Fixture Unit (DFU) fees, and other water/sewer fees generated by permit activity;
- Preparing annual reports to the Virginia Department of Health (VDH) and managing consultant engineering staff to analyze and hydraulically model the flows in the newly constructed water mains as required by VDH;
- Providing field and in-office customer services to internal and external customers;
- Locating, researching, and interpreting records, easements, deeds, and drawings to assist engineers and construction crews with maintenance work;
- Updating water valve intersection drawings using AutoCAD; and
- Supporting snow removal operations during winter.
Minimum Qualifications:
- Associate's degree in civil engineering technology, architecture or a closely related field; and
- Two years' experience in designing, drafting, construction inspection, civil engineering, and/or engineering plans records management.
- Valid Commercial Driver’s License (CDL) Class A or B;
- Mapping and performing spatial analyses with ArcGIS Pro;
- Working with an automated work order management system (Cartegraph, Cityworks, and/or SAP) and/or utility billing software (Cayenta);
- Preparing, updating, and locating records, drawings, and plats, as well as experience reading engineering plans, schematics, maps, and drawings showing water and/or sewer systems; and/or
- Experience drafting with AutoCAD and/or Microstation.
Resume/Cover Letter Requirement: A complete application includes a resume and cover letter. Please attach them to the application and verify that the details of your application provide further evidence of your experience and qualifications as displayed on your resume. Your cover letter should describe why you are interested in the position and how your experience and accomplishments relate to the position.
Background Check: A pre-employment criminal records check will be conducted. It will include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You will be required to sign a release authorizing the County to obtain your background information.
Driver's License: Applicant must possess, or obtain by time of appointment, a valid driver’s license, and must provide or authorize Arlington County to obtain a copy of official driving record. Any offer of employment may be contingent upon favorable review of the applicant’s driving record. Alternatively, the applicant must have the ability and willingness to use alternative methods of transportation to perform assigned duties and responsibilities at locations other than the primary worksite.
Work Environment: Work is performed both outdoors in all types of weather conditions and within an office environment. The work environment includes exposure to drafts, noise, dust, grease, and dirt, and may include extended periods of standing, walking, bending, and crouching.
Physical Requirements
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. The employee is required to wear common protective gear or safety equipment such as safety shoes, glasses, gloves, hearing protection, and/or hard hats while working at active construction sites.
Please complete each section of the application including the supplemental questions. Your responses to the supplemental questions are required because they provide us with specific information necessary to evaluate your qualifications for this position. These responses are considered part of the selection process. Incomplete applications will not be considered. Please do not write "see resume" as a response to the questions.
Additional Information
Work hours: Core work hours are generally 8:00 am – 5:00 pm Monday through Friday with a hybrid schedule. Employees must work at least 48 hours in the office each pay period (every two weeks). Specific in-office days and schedules can be arranged with supervisor approval in compliance with DES Flex-work requirements. However, employees are subject to occasional shift rotation, based on department needs. Employees must be available to work after hours during snow removal season.
Starting salary is commensurate with the qualifications and experience of the candidate selected.
This position is eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.
For more information on Arlington County’s generous benefits and retirement plan, click here .
Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Learn more about our commitment .