Permits Specialist, Permits Office (Extended Temporary)

Arizona State Museum at the University of Arizona is seeking a Permits Specialist, Permits Office who supports the Arizona Antiquities Act (AAA) Permits Office Manager with tasks associated with AAA compliance and administration specifically linked to projects associated with the Broadband Equity, Access, And Deployment (BEAD) Program. This work includes, but is not limited to, conducting reviews of permit applications, treatment plans, and reports, screening applicants for Project Directors and Principal Investigators, and maintaining the paper and electronic records associated with projects.

Arizona State Museum (ASM) is the oldest and largest anthropological research facility in the U.S. Southwest, with expansive collections that are exceptional resources for the teaching, study, and understanding of the region’s 13,000-year human history.

This is an Extended Temporary Employment (ETE) position. Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

• Under moderate guidance, reviews requests for AAA permits, treatment plans and reports associated with the BEAD program for alignment with policy, including evaluating qualifications of prospective Project Directors and Principal Investigators for listing on AAA Permits and provides recommendations to the AAA Permits Office Manager; flags risks and recommends standard conditions. Escalates complex cases to higher level staff.
• Prepares draft notices, summaries of determinations, and consultation materials consistent with legal and institutional templates; coordinates review and approvals.
• Serves as the primary point of contact to obtain necessary signatures, missing application materials, and return of materials to applicants.
• Maintains paper, electronic records and database for the BEAD Program in the Permits Office including invoices, Notifications of Intent to Survey, permit applications, PD/PI applications, and other tasks performed by AAA Permits Office.
• Coordinates invoicing tasks for, and maintains the Mandated Programs database related to, tasks performed by the AAA Permits Office.
• Participate in risk assessments to identify compliance risks within AAA Permits Office. Document audit findings and assist in developing corrective action plans as needed.

Knowledge, Skills, and Abilities:

• Knowledge of archaeology and archaeological experience, preferably within the Southwest and with cultural resources management in the United States.
• Working knowledge of the Arizona Antiquities Act (A.R.S. § 15-1631 and § § 41-841 through 41-844) or similar statutes from another state.
• Ability to read USGS 7.5’ maps and understanding the UTM & PLSS location systems.
• Demonstrable skills working with Microsoft Access and ESRI ArcGIS.
• Effective interpersonal and communication skills (both verbal and written).

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree in anthropology (specializing in archaeology) or equivalent advanced learning attained through professional level experience.
• Minimum of 3 years archaeological experience working with a cultural resources management agency or firm in the United States, or equivalent combination of education and work experience.

• Master's degree in anthropology (specializing in archaeology).
• Archaeological experience in Arizona.