PT - Office Assistant

PT - Office Assistant

Salary:
$15.00 per hour

Summary of Function:
The International Student Services Office Assistant is predominantly responsible for providing day-to-day assistance for the international students’ services department. This position maintains a high standard of confidentiality and is fundamental in providing office support, student and staff support, and academic counsel. Assisting with social media connections, the International Student Services Office Assistant supports the development and implementation of co-curricular activities and services.

Typical Duties:

• Serves Students. The International Student Services Office Assistant assists in providing exemplary programs and services designed to enhance students’ success and the overall student experience. Providing administrative/clerical support, the International Services Office Assistant is responsible for documentation management, answering telephones, calendar management, overseeing social media accounts, copying, filing, distributing mail, running errands, processing facility work orders, program inventory, ordering office supplies, and updating bulletin boards.
• Document Management & Student Compliance Support. The International Student Services Office Assistant assists with the overall International Student life cycle, including, but not limited to, reviewing application materials, verifying financial documents, scheduling advising appointments, supporting students with career exploration and social security applications, and supporting course registration and graduation applications.
  In addition, the office assistant maintains electronic and physical student documentation in accordance with FERPA and institutional guidelines. Under department leadership, the office assistant supports the Coordinator of International Student Services with preparing, distributing, and collecting immigration-related documents (e.g., I-20s, DS-2019s, verification letters).
• Communication & Outreach. The International Student Services Office Assistant drafts and distributes announcements, newsletters, and resource materials for international students. Maintains and updates the ISS office website, bulletin boards, and social media channels (if applicable). In addition, the Office Assistant supports the creation of informational materials, such as orientation packets, checklists, and event flyers.
• Campus & Community Liaison Support. The International Student Services Office Assistant coordinates referrals to campus departments, including housing, academic advising, health and wellness, and accessibility. In addition, the Office Assistant supports students navigating campus resources and understanding college procedures. Other duties include supporting outreach efforts to foster inclusion and understanding of international students' needs and serving as support staff and resource liaison for students, staff, and public entities.
• Event & Program Support. The International Student Services Office Assistant supports the planning and execution of international student orientations, workshops, cultural programs, and campus engagement activities. In addition, the office assistant supports event logistics, including registration, setup, materials preparation, technology support, and attendee check-in. The office assistant also supports the data collection and analysis of program feedback to support continuous improvement.
• Support and participate in strategic planning initiatives and perform other duties as assigned.

Required Qualifications:

• High School diploma or equivalent
• Experience in a high-volume work environment
• Two years of educational or professional work experience in office administrative procedures, including but not limited to answering telephones, calendar management, copying, filing, distribution of mail, and running errands
• Applicants may indicate any additional language proficiencies in their application materials, including English/Spanish, as relevant to the position

Additional Eligibility Requirements:

• Arizona Driver License or Equivalent

Classification:

• Non-Exempt

Position Type & Work Schedule:

• Part-time
• Up to 19 Hours Per Week
• Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends.

Knowledge, Skills, and Abilities:

• Knowledge of and ability to interpret, apply, and follow college policies and procedures
  
• Knowledge of or ability to maintain organizational structure, workflow, and operating procedures
  
• Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, college system platforms, software, and applications especially those specific to the department operations
  
• Skill and ability to be self-directed and to manage one’s own time
  
• Skill in performing a variety of duties, often changing from one task to another of a different nature
  
• Ability to complete all departmental and/or institutional mandatory training or development
  
• Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detail
  
• Ability to work independently and contribute to a collaborative team environment
  
• Ability to provide assistance in a professional and supportive manner
  
• Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner
  
• Ability to be flexible and supportive, positively and proactively assimilate change in rapid growth environment
  
• Ability to maintain confidentiality of protected information and follow FERPA and privacy guidelines
  
• Ability to adapt to a dynamic workload and demands
  
• Ability to operate relevant equipment required to complete assigned responsibilities for the position
  
• Ability to adapt and maintain professional composure in emergent situations
  
• Ability to demonstrate integrity, professionalism, and civility in all job-related actions
  
• Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes
  
• Ability to establish and maintain positive, effective, and collaborative relationships with individuals at all levels of the organization, students, and the public

Work Environment:

• Inside office environment with normal noise and lighting levels.
  
• Work is performed in an open office environment with staff, students, and community contact and interruptions.
  
• Working environment may include various locations across the service district, with varying noise levels, indoor and/or outdoor locations as needed to support program, department, or institutional needs.

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer
  
• Prolonged periods of standing and/or walking
  
• May lift, carry, push, and/or pull, at times, a minimum of 10 pounds
  
• Occasionally stoop, bend, kneel, crouch, reach, and/or twist
  
• Safely and appropriately operate golf carts or district vehicles

Travel:

• May be required to travel to other locations using various modes of private, commercial, or fleet transportation, and as needed to support program, department, and institutional needs.

Note:

• Yuma Campus; Yuma Campus
• Not Benefits Eligible
  
• The statements within this document describe the general nature, level, and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified
  
• The institution and its designated representatives reserve the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice

POSTING DATE:
December 09, 2025

APPLICATION PROCEDURE:
The following materials must be uploaded at the time of application. Any materials submitted via e-mail, fax, or mail will not be accepted. Applications missing any of the below requirements will be considered incomplete and will not be reviewed.

• Completed Application
• Resume or Curriculum Vitae (no more than 3 pages)

ADDRESS INQUIRIES TO:
Arizona Western College
Human Resources
Phone: (928) 344-7505 / FAX: (928) 317-6001 / TTY: (928) 344-7629
Email: Human.Resources@azwestern.edu

ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER