Administrative Assistant II (Job 2906)

JOB TITLE:
Administrative Assistant II

JOB #:

2906

DIVISION:

Certification and Licensing

HIRING SALARY
$40,010.00 ($19.24 hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

This position provides advanced administrative, clerical and technical support for the Certification and Licensing Division Certification, Defensive Driving and Alternative Business Structures Units.

Duties include but are not limited to:

• Scheduling and calendaring in-person and virtual board and committee meetings, redacting and scanning documents for board and committee review, and preparing materials for meetings.
• Assists in maintaining databases and compiling statistical information for all programs. Produces data reports upon request and on own initiative.
• Assumes primary responsibility for ensuring that files are maintained in a consistent and timely manner and that documentation in the file is accurate and complete.
• Answers phone calls and emails from the public.
• Maintains Certification and Licensing Division websites.
• Maintains confidentiality of all program information and documents.
• Sets up, proctors and coordinates program examinations to include exam reviews.

After an initial period of at least three months in person, this position may offer the ability to work remotely up to two days per week, based upon the department's business needs and continual meeting of expected performance measures.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

The successful candidate will have a high school diploma or GED and a minimum of three years administrative experience. This position requires experience with Microsoft Outlook, Word, Excel, Teams, and Zoom; excellent oral and written communication skills; and customer service skills. This position also requires the ability to work and communicate effectively with committee members, parties to proceedings, members of other government agencies, the court community, and the public. Handle and prioritize multiple tasks and inquiries effectively, and understand and preserve the confidentiality of program files, records and documents.

The preferred candidate will have knowledge of the Arizona court system and experience in legal, judicial or certification/licensing fields.

Travel level: negligible

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-Exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Court offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer