Assistant Director, Fiscal and Business Operations

Job Profile

Administrative Operations Manager 2

Job Family

Administrative Operations

Time Type

Full time

Max Pay – Depends On Experience

$90,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Manages the intermediate to complex operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Job Description

Position Salary Range: $85,000-$90,000 per year; DOE

The Executive Administration (EA) Business Office supports executive-level units in a fast-paced, high-volume environment that values accuracy, compliance, collaboration, and exemplary customer service. The Assistant Director, Fiscal Business Operations reports to the Executive Director and leads a team of business operations professionals, providing oversight of fiscal, procurement, travel, and payroll functions. Ideal candidates will ensure accuracy, compliance, and customer service excellence in daily operations, oversee the EA Purchasing Card program, and develop policies and procedures to strengthen operational effectiveness. The role requires hands-on engagement in business processes, with an emphasis on team leadership, operational consistency, and continuous improvement.

Essential Duties

Leadership Team Management

• Supervise, mentor, and evaluate Business Operations professionals to ensure consistent delivery of high-quality fiscal and operational services.
• Assign workloads, monitor progress, and provide clear directions to staff managing accounts payable, procurement, travel, payroll, contracting, and related business functions.
• Provide coaching and professional development opportunities to strengthen staff knowledge of ASU systems, policies, and compliance requirements.
• Monitor work in progress, review completed tasks and implement corrective actions when necessary.
• Foster a culture of accountability, collaboration, and service excellence that reflects the mission of Executive Administration.
• Serve as a resource for staff in resolving complex or escalated issues related to business operations.
  
  

Fiscal Operational Management

• Oversees and manages the EA Purchasing Card program, including issuance, transaction review and approval, reconciliation, monitoring, and ensuring compliance with university policy.
• Support units in processing procurement, travel, payroll, and contracting transactions, ensuring accuracy and compliance.
• Review and approve complex financial transactions within delegated authority.
• Assist with preparation, monitoring, and reconciliation of budgets to ensure expenditures align with unit needs and available resources.
• Maintain strong internal controls and ensure consistency of fiscal practices across EA units.
  
  

Service Excellence Process Management

• Provide responsive, solutions-oriented support to senior leadership offices with accuracy, timeliness, and professionalism.
• Anticipate needs and streamline processes to reduce administrative burden and enhance the overall service experience.
• Build strong partnerships with leaders and staff through clear guidance, effective communication, and reliable follow-through.
• Promote a culture of service excellence, empowering staff to approach problem-solving with flexibility, accountability, and collaboration.
• Gather feedback and monitor practices to drive continuous improvement, efficiency, and compliance with university standards.
  
  

Desired Qualifications

• Demonstrated leadership experience supervising and developing professional staff in a high-volume, detail-oriented environment.
• Knowledge of procurement, purchasing card management, travel, payroll, and operational compliance in a higher education or similarly complex setting.
• Experience with enterprise systems such as Workday (financials, HR), Concur/My ASU Trip, and ERA.
• Evidence of effective problem-solving and critical thinking skills.
• Demonstrated ability to manage competing priorities and meet deadlines.
• Evidence of strong attention to detail, accuracy, and accountability.
• Strong interpersonal and communication skills with experience building collaborative, service-oriented teams.
• Demonstrated ability to adapt and thrive in a fluid environment
• Experience with Human Resources which could include recruiting, employee relations and professional development.
  
  

Working Environment

• Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Regular activities require ability to quickly change priorities which may include and/or be subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Use critical thinking to make decisions and/or analyze and report data/results.
• Infrequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.
• Regular use of standard office equipment including computer workstation/laptop, printer, fax, calculator, copier, telephone, and associated peripherals.
• This position may be eligible for hybrid work—an arrangement where employees spend a minimum of 80% of their regular workweek at their primary ASU work location.
  
  

Department Statement

The Executive Administration team focuses on Business Operations, providing essential support to our units while ensuring efficiency and accountability in all business processes. We are dedicated to delivering high-quality service, optimizing resources, and fostering collaboration to advance ASU’s strategic goals. By prioritizing integrity, innovation, and continuous improvement, we drive operational success and contribute to ASU’s mission of excellence and community impact.

Driving Requirement

Driving is not required for this position.

Location:

Campus: Tempe

Funding

No Federal Funding

Instructions To Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$13979.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV
  
  

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

Need help finding the right job?

We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.