Administrative Asst

Arizona State University

Administrative Asst

College Of Law

Campus: Downtown Phoenix

103632BR

Job Description

The ILP at the Sandra Day O'Connor College of Law seeks a dynamic, self-starter for the Administrative Assistant position. The successful candidate will provide office clerical and administrative support to the ILP Assistant Dean and the program Directors. This is a hybrid position. Remote work with 1-2 days physical presence.

Flexible Work Options

This position is based on-campus at ASU’s Downtown Campus. Scheduled hours are Monday through Friday, the team is currently offering flexible work arrangements in a hybrid structure.

Salary Range

$20.50 - 21.50 per hour; DOE

Close Date

22-August-2024

Essential Duties

The successful candidate will be responsible for and have duties in the following areas:

• Prepare/generate correspondence, manuscripts, routine letters, memos, and transcribe notes.
• Support calendar and scheduling for the ILP Assistant Dean.
• Cross-train, work as a team, and be able to serve as backup for other team members as needed.
• Review incoming correspondence, respond to routine inquiries, and direct the flow of correspondence as required.
• Plan and arrange meetings and/or events, communicate arrangements to appropriate parties, greet guests, and create a welcoming environment
• Arrange travel reservations and itineraries; anticipate and prepare background material as needed; complete travel documentation, including entering trips into the Concur Travel System to seek traveler reimbursement.
• Office management including buying supplies, processing bills ensuring the smooth business operation of the Indian Legal Program.
• Prepare special/recurring reports containing sensitive information.
• Other duties as assigned that support the goals of the department/College of Law.

Minimum Qualifications

Four (4) years secretarial/administrative experience; OR, Certificate in Secretarial Science AND three (3) years of secretarial/administrative experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of standard office policies and practices
• Knowledge or experience working with tribes and diverse populations
• Experience in multitasking in a fast-paced team environment
• Knowledge of appropriate software including – Microsoft Word, Excel, PowerPoint, and Outlook; Google Docs, Sheets, and Slides
• Experience working with confidential information or files
• Experience in making travel arrangements and reimbursements – knowledge of Concur Travel System a plus
• Experience in situations that requires organization and attention to detail
• Experience in supporting multiple people
• Experience in a higher education environment
• Experience with proper grammar usage, spelling, composition, punctuation, and proofreading
• Evidence of effective written and verbal communications skills

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting and required to stand for varying lengths of time and walk moderate distances to perform work—frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds. Regular activities require the ability to quickly change priorities which may include and/or are subject to the resolution of conflicts. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, and operating a mouse), printer, fax, calculator, copier, telephone, and associated computer/technology peripherals.

Department Statement

The Sandra Day O’Connor College of Law at Arizona State University is one of the nation’s preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and No. 36 nationally by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs. Additionally, ASU Law’s LEED Gold certified building in downtown Phoenix is steps away from the legal, political and economic heart of Arizona. For more information, visit law.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

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