Administrative Assistant

Arizona State University

Administrative Assistant

Campus: Tempe

JR114076

End Date: November 13, 2025

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Rate of Pay: $26 to $30 per hour DOE

Under general supervision, performs complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence of action. This role works collaboratively and fluidly within University Business Services’ People and Talent to support human resource-based initiatives. Under general supervision, this role will perform administrative duties of responsible, sensitive and confidential nature requiring considerable independence of action in support of high-level process and transactions within the People and Talent function.

Applicant must be eligible to work in the United States; ASU will not be a sponsor for this position.

Essential Duties:

Assist in recruitment and talent management initiatives including job description revision, new hire onboarding and scheduling events sponsored by People and Talent. This role will maintain files; complete requests, records, submits and tracks all purchase requests as needed.

Administrative duties:

• Access analytics to formulate reports.
• Collaborate with the organization to assign technical assets to staff.
• Collect employee hybrid/remote status and technology agreement forms.
• Coordinate and schedule department travel.
• Create and maintain employee files.
• Distribute and report employee recognition-based activity.
• Independently composes correspondence on a variety of subjects requiring judgment and knowledge of issues involved.
• Manage inventory, collection and ordering of staff collateral.
• Maintain, update and track employee recruitment status within BrassRing PeopleSoft and Workday systems.

Skills:

• Excellent interpersonal and customer service skills; ability to communicate effectively in written and verbal communication.
• Excellent organizational skills and attention to detail; ability to meet deadlines.
• Skill in a wide variety of administrative and human resource related functions including: calendaring, scheduling, excel and word processing applications.

Desired Qualifications:

• Advanced Excel application skills (i.e. dashboard and formula capabilities).
• Demonstrated ability to work autonomously and with great attention to detail.
• Demonstrated desire to build efficiencies and streamline operations.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement:

Are you an administrative professional looking for part-time employment? Do you have a Human Resource background or are you interested in learning how an HR Administrative Specialist contributes to an organization’s success? We are looking for an individual with a “can do” spirit who enjoys organizing and supporting a dynamic team.

As a UBS HR Administrative Specialist, you will play a key role in creating a positive workplace environment and build strong connections inside and outside of the department. In this position, you'll gather logistics for New Hire Orientation, professional development programs and support activities that drive employee engagement. From organizing employee files, reporting purchasing transactions and gathering recruitment data, this role is instrumental in making sure behind the scenes operations run smoothly. You will use MS Office applications and Workday (an HRIS system) to assist with daily tasks.

Along with your resume, please submit a cover letter and let us know how your communication skills and time management skills make you the perfect candidate for this role.

University Business Services (UBS) supports the New American University’s vision of excellence, access, and impact by providing business services and solutions to the university. UBS is comprised of departments including Auxiliary Business Services, Environmental Health and Safety, Parking and Transit Services, Physical Security Initiatives and Emergency Management, Risk Management Services, Supply Chain Management, and Sustainability Practices. At ASU, we care about our employees. We offer a total rewards package that includes: •

AZ state school tuition reduction for employees and their dependents and spouse; available on day one of employment.

• Competitive wages.
• Employee assistance for confidential and free behavioral health services. Generous accrual of paid sick and vacation time.
• Low cost dental, health, life and vision Insurance benefits.
• Paid adoption and fertility subsidies.
• Paid time for professional development and volunteering.
• Retirement programs with employer match.
• Wide variety of employee discounts through ASU partnerships.
• More Info can be found here: (https://cfo.asu.edu/benefits).

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$14512.htmld

To be considered, your application must include all of the following attachments:

Cover letter

Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.

To view full description or to apply please click this link:

https://asu.wd1.myworkdayjobs.com/en-US/ASUStaffCareers/details/Administrative-Assistant_JR114076-2?q=JR114076