Executive Assistant to CEO

The Executive Assistant to the Chief Executive Officer (CEO) provides direct administrative support for the CEO and other management personnel as directed by CEO; carrying out specific projects as assigned.

This role will be hybrid - some days in office and some days from home. The in office days will be in Phoenix, AZ so ability to commute to this location is required.

Pay range: $51,000.00 - $55,000.00

Why You'll Love Working for Us:

At Arizona's Children Association, our employees are our most valuable asset; and as such we offer a wide range of benefits to aid your health and wellness including:

- Eligibility for Medical, Dental, and Vision plans on the first of the month following 30 days of employment
- Employee Assistance Program
- Generous paid time off, paid sick leave, and 8 paid holidays
- 403B Retirement Savings Plan

Arizona's Children Association Benefit Guide 2025

Find your passion. Fulfill your purpose. Join Team AzCA!

What You'll Do:

• May act as the initial contact for scheduling meetings and appointments for supervising Chief Officer.
• Entering data and running monthly reports for various programs or departments as requested. 
• Prepares agendas and takes minutes, transcribes minutes and distributes them all to appropriate individuals.
• Works on and maintains various confidential projects and corporate records.
• Creates and maintains confidential and administrative files and documents. 
• Assists in providing arranging and providing support for conferences, meetings, and/or projects as needed.
• Attends and participates in all required meetings. 
• Assists in maintenance of the organization's donor database and donor communications. 
• Tracks expiration and review requirements of the organization's policy and procedures. 
• Performs work and represents AzCA in accordance with our mission, vision, and values and Foundations for Success.
• Maintains consistent attendance and punctuality to provide consistency in meeting the needs of the agency.
• Performs other duties as assigned, which are consistent with the general responsibilities of the position.
• Communicates with members of the board via e?mail, telephone and mail.
• Organizes and implements quarterly Board meetings, Board committee meetings, and other special meetings; including making arrangements for space, catering and other details, taking attendance, and other duties as appropriate.
• Maintains archival records of Board and Board committee meetings and provides copies upon request.

Minimum Education & Experience:

- High school diploma or equivalent required with additional education or college level courses, which are applicable to the level of responsibility. Associate's degree preferred.
- Minimum 10 years' experience in practical office management and/or non-profit administrative experience.
- Or, Equivalent combination of education and experience to be able to perform the essential functions is required.

Minimum Qualification & Requirements:

• Must be 21 years of age (licensing requirement).
• Possess a valid Arizona driver's license and be insurable under the agency's automobile policy.
• Must be able to provide DPS fingerprint clearance.
• Must be able to meet training and agency compliance requirements for the position. 
• An individual may qualify for this position if the individual is able to "perform safely" the essential functions of the position with or without reasonable accommodations.

At Arizona's Children Association we are passionate about creating an inclusive workplace that not only promotes, but values and celebrates diversity. Our goal is to create an inclusive workplace and culture to better serve our children, families and community.

Just like the uniqueness of the families we serve, we strive to be diverse in:

race, color, ethnicity, national origin, culture, language, gender, age, sexual orientation/preference, gender identity and expression, disability and/or diagnosis, marital status, religion, status, or any other protected status.

AzCA does not tolerate discrimination or harassment based on any of these characteristics.