Invoice Processing Project Manager

Invoice Processing Project Manager

Arizona Industries for the Blind is an enterprise non-profit organization whose mission is to inspire individuals who are blind to pursue their maximum potential through creating, sustaining, and improving employment while providing the highest quality product and services. We operate three lines of business – third-party logistics, retail stores, and document imaging – at four different locations in Arizona.

The Invoice Processing Project Manager is responsible for overseeing the daily operations of the Invoice Processing Project team. The team is an outsourced business process team – it receives invoices and associated reports on behalf of its customer. This position is ultimately responsible for ensuring the accurate and timely receipt, organization, validation, and routing of its customer’s vendor invoices and associated reports for payment. This position manages a small team of Document Handlers and QC/AP Clerks and serves as the primary point of coordination between the team and its customer’s internal purchasing and payment teams.

Key Duties Include:

· Supervise, coach, and develop a team of Document Handlers and QC/AP Clerks, establishing performance expectations and providing regular feedback.

· Plan, prioritize, and assign daily workload to ensure that invoices and reports are processed accurately and within established service level expectations.

· Monitor the team’s productivity, quality, and processing metrics to identify trends and opportunities for improvement.

· Serve as an escalation point for complex issues that may arise with purchase orders, invoices, or reports.

· Maintain positive working relationships with customer’s purchasing and payment staff, key vendor points of contact, and others with professional and timely communication.

· Correspond with vendors and customer stakeholders to obtain invoices and reports, clarify discrepancies, and resolve processing issues.

· Receive and download invoices, reports, and other supporting documentation via e-mail, vendor portals, and other electronic systems.

· Compare vendor invoices with purchase orders and supporting documentation to verify accuracy, completeness, pricing, quantities, and adherence to other contractual standards.

· Determine the appropriate disposition of invoices by routing compliant invoices for payment approval or identifying deficiencies and routing for the appropriate corrective action.

· Coordinate with customer purchasing, payment, or other staff to resolve discrepancies.

· Ensure invoices and reports are processed in accordance with both internal and customer policies, procedures, and controls.

· Utilize Microsoft Office applications, including Outlook, Excel, Word, and Teams, to communicate, analyze information, maintain records, and prepare reports.

· Utilize Google GSuite for specific customer communications.

· Use Adobe Acrobat to review, combine, edit, and organize electronic documents.

· Organize, index, date stamp, and maintain electronic invoice records using PaperVision Capture and other document management software systems.

· Make recommendations for systems related changes and perform tests of the changes.

· Verifies the accuracy of electronic invoice data per established customer criteria such as dollar amount, date of service, name, and other information against customer requirements.

· Complies with the policies, procedures, and regulations of AIB.

· Performs other duties as directed.

Qualifications, Skills, and Experience Needed:

· Minimum age of 18 years old.

· High school diploma or GED required.

· Associate Degree in Business Administration, Accounting, Finance or a related field; equivalent combination of education and relevant experience may be considered.

· Minimum of five (5) years of experience in invoice processing, accounts payable, purchasing support, or a related financial operations environment.

· Minimum of two (2) years of supervisory or team leadership experience.

· Experience working with document management systems.

· Experience working with Microsoft Office, including Outlook, Excel Word, and Teams.

· Experience working with Adobe Acrobat or other similar PDF Management Software.

· Ability to operate common office equipment.

· Strong understanding of invoice processing workflows.

· Must successfully pass a nationwide background check and drug screening.

· Possess a valid government issued identification.

· Ability to type at least 50 words per minute with 10-key experience.

· Ability to demonstrate positive interpersonal relationship skills in all facets of the job.

· Ability to prioritize work to meet the goals and objectives with minimal supervision.

· Ability to read, write, and speak English.

· Ability to follow oral and written instructions.

· Ability to adapt communications to various audiences with different disabilities.

Benefits of Joining the AIB Team:

· Competitive pay rate with a range of $52,0000 and $60,000 annually classified as an exempt team member.

· Regular work schedule is Monday through Friday from 7:30 AM to 4:00 PM, in-office position.

· Professional work environment with a dedicated, caring team.

· Business casual dress code.

· Comprehensive benefits package that includes:

o Low cost, quality medical, dental, and vision benefits.

o Voluntary life insurance and short-term disability benefits.

o AIB paid life insurance and long-term disability benefits.

o Twelve days of annual leave (vacation).

o Twelve days of paid sick leave.

o Eleven paid holidays.

o A 401(k) plan that provides an employer match of up to 6%.

· Employee Assistance Program.

· Team member recognition program.

AIB IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

As an equal opportunity employer, AIB will not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to, military or veteran status, race, color, national origin, age, religion, disability, sex, marital status, parental status, sexual orientation, gender identity, genetic.

Pay: $52,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person

Salary : $52,000 - $60,000