Transaction Coordinator/Admin Assistant

Summary

You have the opportunity to be surrounded by and learn from and grow with one of the top 10% of real estate teams in Arizona. Come grow with us as a Transaction Coordinator/Admin Assistant. We have a proven path and will provide you with the models, systems, tools, coaching, training and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, health benefits, growth share, vesting and investing.

Responsibilities

Please read through the responsibilities & qualifications before applying!

• Oversee the entire process from listing launch and buyer offer submission through contract to closing for all transactions
• Input listing details, descriptions, and photos into the MLS system
• Coordinate scheduling for photography, staging, and other listing preparation activities
• Serve as the primary point of contact among real estate agents, clients, escrow officers, and mortgage lenders
• Review all contract components to fulfill obligations and manage all related documentation such as inspection reports, receipts, and invoices
• Handle all administrative duties required to successfully close sales
• Develop and monitor timelines and follow-up procedures to guarantee all transaction deadlines are achieved
• Ensure transaction files are accurate, complete, and compliant with regulations
• Conduct weekly progress meetings with agents to support timely closings
• Participate in weekly one-on-one coaching, training sessions, and Partner Calls
• Log and track tasks and activities using PLACE Technology
• Support client & team events as needed
• Manage and update office whiteboards and calendars
• Prepare and send gift boxes, closing paperwork, and referral materials
• Maintain and replenish office supply inventory
  
  

Qualifications

DO NOT APPLY UNLESS YOU CAN ANSWER "YES" TO ALL OF THE FOLLOWING:

• Detail-focused professional who balances urgency with maintaining high-quality standards
• Attentive listener with exceptional organizational abilities, solution-oriented mindset, and goal-driven approach
• Committed to optimizing both process efficiency and customer service excellence
• Demonstrates service-driven leadership qualities
• Skilled at establishing strong rapport with clients and team members
• Excellent written and verbal communication capabilities
• Outstanding organizational and multitasking skills
• Eager to learn and continuously improve
• High school diploma or equivalent required
• Minimum of 5 years’ experience as a Transaction Coordinator, managing 60 closings annually
• Must hold an active Arizona real estate license
• Proficient in using Brivity CRM platform
• Ability to work onsite at our Scottsdale office at least three days per week
• Flexibility to work evenings and weekends as necessary
• Seeking a long-term position where you feel truly at home and committed to staying!
  
  

About-our-team

We are powered by PLACE, a broker-agnostic business services and technology platform transforming the industry for top agents and their customers. Join and gain in-house marketing and design services, daily live professional development opportunities, superior technology that eliminates up to 75% of daily tasks, and more. We invest in your future by providing opportunities for personal and professional growth, so you can dream bigger while gaining exponential leverage and success within our powered by PLACE team.