ADMINISTRATIVE ASSISTANT 3 - 2 vacancies

Job Location:

Posting Details:

Job Summary:

The Arizona Historical Society is seeking TWO (2) dedicated ADMINISTRATIVE ASSISTANT 3 POSITIONS. Under general supervision, this position is responsible for front desk admission sales, gift shop sales and training volunteers. This Administrative Assistant 3 will assist with special events, store and room inventories, outreach and membership programs, recording meeting minutes and administrative assistance as needed; assist with facility cleaning of the various buildings, offices, restrooms, artifacts and some grounds work; and assist with ordering a variety of supplies and services, and scheduling vendors for repair and maintenance.

Job Duties:

• Front Desk and Gift shop sales: Performs cashier duties at the front desk and museum store; collects and accounts for fees for museum admission, memberships, and store purchases; provides information in response to visitor questions, direction, guidance, and concerns by phone and in-person; and responds to public inquiries about museum hours and accommodations.

• Performs a variety of administrative tasks; reports cash handling; records and completes all necessary reports concerning revenue, attendance, time sheets, deposits, mailings, meeting minutes, and facility rental contract tracking.

• Special Events: Hosts visitors; researches any specific needs for event; develops checklists to ensure all components are prepared for events; coordinates logistics for events; and supports facility rental use and provide specialized tours.

• Cleaning within and outside of the museum, which includes kitchen, bathrooms, gift shop, exhibit spaces and front porch.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• General office procedures, customer service, retail sales to include ticketing and POS systems;

• Variety of office equipment.

Skill in:

• Oral and written communication;

• Google Workspace and Microsoft products;

• Team building and working with others.

Ability to:

• Demonstrate interpersonal relationships;

• Plan, analyze, coordinate activities and establish priorities;

• Research, learn, and adhere to state rules and regulations.

Selective Preference(s):

• Associates Degree in history or museum studies.

• Two years of work experience in customer service, retail sales, volunteer management, library, education, or museum work.

• Any combination of training and experience that meet knowledge, skills, and abilities may be substituted.

Pre-Employment Requirements:

• Ability to obtain a State of Arizona driver's license.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

• Sick leave

• Vacation with 10 paid holidays per year

• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)

• Health and dental insurance

• Retirement plan

• Life insurance and long-term disability insurance

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note, enrollment eligibility will become effective after 27 weeks of employment

Contact Us:

If you have any questions please feel free to contact Rose Ibe at rose.ibe@azdoa.gov.