What are the responsibilities and job description for the PROCUREMENT TECHNICIAN position at Arizona Department of Health Services?
DEPT OF HEALTH SERVICES
The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
PROCUREMENT TECHNICIAN
Job Location:
Address:150 N. 18TH Avenue
Phoenix, AZ 85007
Posting Details
Salary: $51,300
Grade: 19
Job Summary
This position is located in a centralized procurement office which has Department of Administration delegated procurement authority. Works under general supervision. This position services the ADHS with subject matter expertise in the process of procuring goods and services. Develops Agreements using standard templates. This role will monitor contract expiration dates and ensure they are renewed on time. This position will also serve as the APP administrator and support all agency APP related requests.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties
Acts as the main information source for end users related to APP; Create, manage and update approval paths, profile creation and management; assisting with closing out Purchase Order. Knowledge of Procurement procedures, Arizona Procurement Code, Department and Statewide contracts, Commodities and Services.
Contract/Agreement Administration: Administers agreements (MOU/agreement), requests contract extensions: requests updated certificates of insurance, obtains annual debarment checks, and file Reviews. Update and monitor databases that track contracts and agreements. Verify adherence to contract or agreement terms and conditions. Identify potential problems or conflicts and solve or recommend solutions. Answer questions or find information for agency staff, the public, contractors and vendors.
Provides training and assistance to end users regarding APP, purchasing procedures, documents and contracts.
Run analytical reports, update huddle board information.
Other duties as assigned as related to the position.
Knowledge, Skills & Abilities (KSAs):
Knowledge Of:
Bachelor's Degree in Business or procurement, and 1 year of procurement experience OR 3 years of work experience in procurement will substitute for the degree. Preference will be given to candidates with governmental experience and strong understanding of system software or IT background.
Pre-Employment Requirements
Driver's License
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.
Contact Us
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing Tammy.Kaczmarek@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
PROCUREMENT TECHNICIAN
Job Location:
Address:150 N. 18TH Avenue
Phoenix, AZ 85007
Posting Details
Salary: $51,300
Grade: 19
Job Summary
This position is located in a centralized procurement office which has Department of Administration delegated procurement authority. Works under general supervision. This position services the ADHS with subject matter expertise in the process of procuring goods and services. Develops Agreements using standard templates. This role will monitor contract expiration dates and ensure they are renewed on time. This position will also serve as the APP administrator and support all agency APP related requests.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties
Acts as the main information source for end users related to APP; Create, manage and update approval paths, profile creation and management; assisting with closing out Purchase Order. Knowledge of Procurement procedures, Arizona Procurement Code, Department and Statewide contracts, Commodities and Services.
Contract/Agreement Administration: Administers agreements (MOU/agreement), requests contract extensions: requests updated certificates of insurance, obtains annual debarment checks, and file Reviews. Update and monitor databases that track contracts and agreements. Verify adherence to contract or agreement terms and conditions. Identify potential problems or conflicts and solve or recommend solutions. Answer questions or find information for agency staff, the public, contractors and vendors.
Provides training and assistance to end users regarding APP, purchasing procedures, documents and contracts.
Run analytical reports, update huddle board information.
Other duties as assigned as related to the position.
Knowledge, Skills & Abilities (KSAs):
Knowledge Of:
- Federal and State procurement laws and statutes.
- Federal and State funding rules and regulations.
- Contract language, contract management; contract negotiation.
- Agency program/project policies and procedures.
- Principles, theories and processes of governmental contracting.
- Principles and processes in business and organizational planning, coordination and execution such as resource allocation and production methods.
- Accounting practices and the analysis and reporting of financial data.
- Techniques used to negotiate or gain agreement with others.
- Methods and principles of numbers, their operations and interrelationships including basic arithmetic, algebra, statistics and business mathematics.
- Methods of computer operation including software applications used to process, store and tabulate information or data.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
- Communicate verbally and in writing.
- Evaluate and analyze programmatic and fiscal data.
- Maintain complex record keeping systems.
- Learn, interpret and apply Federal and State laws governing assigned program areas.
- Design research instruments and forms.
- Establish and maintain working relationships with contracted and governmental agency representatives and special interest groups.
- Conflict resolution.
- Prepare and analyze technical specifications and bids.
- Function independently and work as part of a team.
- Manage several, shifting priorities simultaneously.
- Exercise judgment and assess whether it is within the position's level of authority.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Bachelor's Degree in Business or procurement, and 1 year of procurement experience OR 3 years of work experience in procurement will substitute for the degree. Preference will be given to candidates with governmental experience and strong understanding of system software or IT background.
Pre-Employment Requirements
Driver's License
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.
Contact Us
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing Tammy.Kaczmarek@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
Salary : $51,300
