What are the responsibilities and job description for the Construction Administrative Manager position at Aries Construction Co., Inc.?
About Us
Aries Construction is a New York-based general contracting firm managing approximately 6-10 active construction projects per year, including ground-up and renovation work. We are seeking an Administrative Manager with basic construction knowledge who can independently manage office operations while supporting live construction projects.
This role is not purely clerical. It requires understanding how a construction office functions, how projects move from contract to closeout, and how documentation, payments, and compliance tie together.
Key Responsibilities
Administrative & Office Operations
- Answer and direct phone calls and emails professionally
- Maintain organized digital and physical filing systems
- Schedule meetings and coordinate calendars
- Order office supplies and manage general office needs
Financial & Payroll Duties
- Process payroll and maintain payroll records
- Handle accounts payable and receivable
- Process vendor, subcontractor, and supplier payments
- Track expenses and maintain financial documentation
- Assist with invoice preparation and record keeping
Construction Project Support
- Maintain project files, contracts, and documentation
- Coordinate with subcontractors, vendors, and consultants
- Track insurance certificates, W-9s, lien waivers, and compliance documents
- Assist with project-related administrative tasks
Human Resources Support
- Maintain employee records and personnel files
- Assist with onboarding new employees
- Track timesheets, attendance, and basic HR documentation
Software & Technical Skills
- Strong knowledge of Microsoft Excel, Word, and MS Project
- Experience with QuickBooks or similar accounting software preferred
- Ability to learn construction-related software and documentation
Qualifications
- Proven experience as an Administrative Manager, or Construction Office Administrator
- Basic understanding of construction operations (contracts, subcontractors, invoices, COIs, lien waivers, project files)
- Strong organizational and multitasking skills in a fast-paced environment
- Proficiency in Microsoft Excel, Word, and MS Project (construction tracking experience preferred)
- Experience with payroll processing and vendor payments
- Ability to work independently and manage priorities across multiple projects
- Construction industry experience is required at a basic level and strongly preferred
What We Offer
- Pay: $17-$21 per hour
- Stable, long-term position with growth potential
- Exposure to construction operations and project management
- Professional and supportive work environment
Salary : $17 - $21