Project Coordinator

ARiA applies broad interdisciplinary expertise in acoustics, machine learning, modeling & simulation, and signal processing toward innovative science and engineering research and development for a diverse set of government and corporate clients. Partnering with government, industry, and academia, ARiA solves critical challenges.

ARiA is a small business where you can make a big difference.

ARiA: Real Research. Real World.TM

For more information, visit www.ariacoustics.com.

ARiA is an Equal Opportunity Employer.

Position Description:

ARiA is looking for a highly motivated self-starter and low-ego team player to join our team as the Project Coordinator, working at our Central Virginia headquarters. This position offers significant potential for advancement as ARiA continues our historical pattern of significant year-on-year growth. The successful candidate will be an integral part of our team, working in close coordination with members of the of the accounting, security, technical, and executive staff, and supporting our continued growth and success.

Strong candidates for roles at ARiA must value excellence and work with confidence, but without ego. Our engineers and scientists all have deep knowledge and exercise a high degree of leadership in their daily work. Members of the ARiA team have strongly-held, defensible ideas and advocate for what they believe is right, but are quick to exercise intellectual humility and acknowledge that they can often be wrong. Successful employees of ARiA are adept at working closely and collaboratively with team members and identifying and evaluating trade-offs when developing solutions.

The Project Coordinator will report to the Managing Member and will ensure successful completion and full compliance of all contract activities from proposal submission through contract closeout, to include:

In support of proposed projects

• Develop high-level work-breakdown structures (WBS) and Gantt charts in coordination with proposal leads
• Guide through completion and ensure timely submission of compliant proposal documents

In support of newly awarded and ongoing projects

• Develop detailed WBS and Gantt charts in coordination with technical leads and technical program managers
• Plan, schedule, and oversee (1) execution of project tasks to achieve contractual deliverables, (2) project-team meetings in support of project completion, and (3) customer-facing meetings, demonstrations, and external presentations
• Ensure that all subcontractor deliverables and invoices are compliant with contract requirements prior to submission to the accounting staff
• Ensure that all employee travel and expense claims are prepared in compliance with contract requirements prior to submission to the accounting staff

Monitor, schedule, and guide to completion over the contract lifecycle:

• Internal documentation and mandated filings with government agencies for onboarding and closeout of contracts
• Electronic submission of cost vouchers/invoices prepared by the accounting staff, deliverables prepared by technical staff, periodic compliance filings, and verifications of required training
• Assist in maintaining and updating company policies and manuals to ensure they are in compliance with all contractual requirements

Requirements:

Applicants selected for employment will be subject to a government security investigation and must meet eligibility requirements, including U.S. citizenship, for access to sensitive information.

Bachelor’s degree in a relevant field or equivalent professional experience

Experience with requirements and standards for Federal and U.S. Department of War contracting

Experience managing compliance with government regulations

Superb attention to detail and independent problem-solving skills

Strong Proficiency with Microsoft Office and Google Workspace

Excellent oral and written communication skills and professional manner

Proven self-starter with the ability to manage multiple priorities and consistently deliver excellence in a deadline-intensive environment

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Relocation assistance

Work Location: In person

Salary : $70,000 - $90,000