Fleet/Safety Administrative Assistant

JOB TITLE: Fleet/Safety Administrative Assistant

DEPARTMENT/DIVISION: Fleet/Safety

STARTING SALARY RANGE: $15.00/hourly (minimum) to $18.50/hourly (maximum)

CLASSIFICATION: Non-Exempt/Hourly

THIS JOB WILL CLOSE ON 11/1/21. No other applicants will be accepted after 11/1/21.

DEFINITION AND PURPOSE:

The Fleet/Safety Administrative Assistant assists in the administration and coordination of the company’s fleet of motor vehicles and completes administrative support for the Safety Department.

ORGANIZATIONAL RELATIONSHIP:

Supervised by: Fleet Manager

Supervises: No one

Coordinates with: Supervisor and staff

RESPONSIBILITIES:

· Keeps an updated inventory of all company vehicles.

· Maintains accurate records of vehicles.

· Handles/maintains vehicle titles, registrations and plating of all fleet.

· Handles gas cards for employees.

· Keeps all information pertaining to employees driving records, etc. confidential at all times.

· Reviews driver’s daily inspection reports.

· Completes purchase orders.

· Maintains DOT Driver files, and keeps accurate record of DOT drug screens and MVR checks.

· Provides administrative support to the Fleet and Safety Departments.

· Maintains log of entering vehicles and equipment moves and new purchases.

· Calculates and processes purchases and lease buyouts from fleet.

· Works with tech support in down equipment and paying of repair bills.

· Documents all expenses and income for fleet.

· Other duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

· Demonstrates the ability to work effectively in a team environment.

· Ability to prioritize in a fast paced multi-task environment.

· Exceptional attention to detail, and excellent organization skills.

· Must have excellent verbal and written communication skills.

· A high level of accuracy is expected.

· Knowledge of medium to heavy duty truck equipment is preferred.

· Ability to work with minimal supervision

TRAINING, EDUCATION AND EXPERIENCE:

• High school graduate or GED required.
• Minimum of one to three years’ related experience.
• Basic computer skills required: Microsoft word and Excel.

SPECIAL REQUIREMENTS:

• Must have a valid State Operator’s license with a good driving record and reliable transportation.
• Must pass drug screening and complete criminal background check.
• Physical activity of this position: Fingering, grasping, feeling, talking, hearing and repetitive motion.
• Physical requirements of this position: Sedentary work – Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. This work involves sitting most of the time.
• Visual acuity requirements: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer screen; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines 9including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
• Work Conditions: The worker is not substantially exposed to adverse environmental condition (such as in typical office or administrative work).

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job. It should not be interpreted to describe all the duties that may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

Argos Utilities Holdings, LLC hires only U.S. Citizens and lawfully authorized aliens.

Equal Opportunity Employer/Affirmative Action/Drug Free Workplace

Job Title: Fleet/Safety Administrative Assistant

Created: 10/26/21

Job Type: Full-time

Pay: $15.00 - $18.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location