What are the responsibilities and job description for the Inside Sales Support Specialist position at Arena Event Services?
✨ Work on Events the World Talks About
At Arena, we don’t just support events — we build environments where unforgettable moments happen. Our teams design, build, and deliver world‑class event spaces for iconic names like Formula 1, the Ryder Cup, and the PGA Tour, working behind the scenes on some of the most recognized events in the world.
Every role at Arena matters, and our Sales Support team plays a critical part in ensuring events are planned, supported, and executed smoothly. If you enjoy being organized, keeping details on track, and supporting teams that bring ambitious projects to life, this role might be the perfect fit.
Why This Role Matters
As a Sales Support Specialist, you’ll be a trusted partner to our Sales and Operations teams. You’ll help keep information accurate, orders moving, and communication flowing, especially for large‑scale events where details make all the difference.
This is an ideal role for someone who enjoys variety, problem‑solving, and being the behind‑the‑scenes force that helps everything run smoothly.
️ How You’ll Bring Projects to Life
Sales & Operations Support
- Provide day‑to‑day administrative and operational support to Sales and Operations teams
- Assist with inventory data entry and manage large‑scale event orders, ensuring change orders are processed accurately and on time
- Help maintain organized records, documentation, and order details
Front Desk & Communication
- Serve as the first point of contact at the reception desk, welcoming guests and directing them with professionalism
- Answer and route incoming phone calls with a positive, customer‑focused approach
Organization & Coordination
- Enter, update, and maintain data with exceptional accuracy and attention to detail
- Coordinate with internal departments to support compliance with established policies and procedures
- Order office equipment and monitor, stock, and replenish office and conference room supplies
Team & Office Support
- Assist with meeting setup, including preparing and stocking conference rooms
- Build positive relationships with colleagues, suppliers, and customers
- Jump in to support problem‑solving and day‑to‑day administrative or operational needs
- Provide general support for meetings, events, and daily office operations
What You Bring to the Build
You’re organized, reliable, and enjoy supporting others. You take pride in accuracy, thrive in a fast‑paced environment, and bring a positive attitude to everything you do.
- Strong communication skills with confident phone presence
- Ability to manage multiple tasks and priorities with attention to detail
- Self‑motivated, dependable, and professional
- Strong organizational and time‑management skills
- Proficiency in Microsoft Word, Excel, and Outlook
- High school diploma or GED
Extra Tools in Your Toolbox
While not required, these experiences can help you ramp up quickly and grow within the role.
- Experience in sales support, administrative support, inventory coordination, or order processing
- Exposure to large events or high‑volume operational environments
We Take Care of Our People
We know that a job is more than a paycheck, it’s about feeling supported, valued, and able to live a full life outside of work. That’s why we offer benefits designed to care for you and your family, both now and in the future.
✅ Competitive Pay – Your skills and experience are valued
✅ Medical, dental, and vision insurance to support your health and well‑being
✅ 401(k) with Company Match – to help you plan for the future
✅ Paid Time Off & Holidays – Work hard, recharge often
✅ Flexible Work Options – We support work‑life balance
✅ Career Growth Opportunities – Learning, development, and advancement
✅ Supportive Team Culture – Collaboration, respect, and inclusion
✅ Employee Perks – Monthly employee appreciation activities, event tickets, and more
Location: Onsite, In Office
Ready to Build with Arena? Apply today and let’s build together!
Arena Americas is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.
Salary : $25