Staff Accountant-Accounts Payable Specialist

Summary: Complete the daily and routine transactions, entries, schedules and other activities to record all ledgers and sub-ledgers with all activity of the Agency in the Agency’s accounting and internal control systems. Maintain and protect the records of all those activities. Provide information, reports and schedules for those records and perform any other job-related duty as directed by the Chief Accounting Officer. Must have proficiency and experience in computerized accounting operations. Some travel is required for training, meetings, satellite offices, provider evaluations or as otherwise needed.

Duties/Responsibilities: Complete all tasks assigned by the Chief Accounting Officer and assist other employees in the Fiscal Department in completing tasks assigned including but not limited to the following:

1. Maintain a working understanding of the Agency’s accounting and internal control systems and the needs of management information for cost and fund accounting and budgetary performance under the rules and regulations of the Agency’s funding sources.

2. Complete the daily, weekly, monthly, quarterly and annual accounting programs as directed by policy, procedure or verbal instruction. All tasks should be completed with due diligence and care while being alert for any deviations, errors, discrepancies or trends. Rotation of all duties should be done in a manner to allow full redundancy yet provide efficiency of operation.

3. Process all fiscal documents as presented within the applicable guidelines of: Federal, State, or Local Government; Generally Accepted Accounting Principles; or Agency and Fiscal Department policy and procedures. This may include processing the following:

Requisitions and Purchase Orders

Vendor Invoices and Receiving Documents

Employee, Board, and Sub-Recipient Expense Reports

Contracts

Vendor, Client, Employee or Other Correspondence

Cash, Check or Electronic Disbursements

Vouchers, Journal Entries, Ledgers and Sub-ledgers

4. Process routine payables including the Ohio Valley Bank credit card invoices.

5. Reviews the vouchering work of the Accountant II – Liabilities Specialist.

6. Process fixed assets, including the calculation of depreciation and maintenance of depreciation schedules.

7. Complete PASSPORT/Assisted Living service accruals monthly.

8. Complete provider payment reconciliations.

9. Prepare and distribute department reports or schedules as directed. Coordinates schedules, activities and reports with other departments.

10. Prepare OASIS report for the Planning department.

11. Prepares journal vouchers for correcting accounting records.

12. Gather and submit to auditing firm all IRS 5500 information.

13. Process and submit Ohio Unclaimed Funds reporting.

14. Process VOID and Stop Payment forms.

15. Assist or respond to Auditors, Grantor Staff, Vendors, Clients, Sub-Recipients and others as directed.

16. Report any deviations, errors or discrepancies from policy, procedures or normal operations as identified to the Chief Accounting Officer.

17. Support other department requests when appropriate.

18. Report for work as scheduled and directed verbally. Make any reports or requests of

leave as required.

19. Represent the Agency at meetings and workgroups as directed including travel to overnight destinations.

20. Perform all other job-related duties as assigned.

POSITION QUALIFICATIONS:

1. Two years’ accounting experience required, or Associate Degree in accounting preferred.

2. Ability to retain and apply accounting and program rules and regulations to the operations and transactions of a large, complicated, not-for-profit organization.

3. Ability to understand and complete reporting procedures as outlined by Federal, State or other contractual rules and regulations.

4. Proficiency in ten-key skills, data-entry, word-processing, use of common computer applications and use of specific computer applications by the Agency and Fiscal Department. Must have ten-key skills within 30 days of employment.

5. Must display excellent interpersonal skills and ability to have collegial relationships with peer team members.

6. Ability to comprehend, recall, and apply facts related to essential job functions.

7. Ability to accurately document facts related to essential job functions.

8. Ability to comprehend written material as related to essential job functions.

9. Ability to work sitting at a desk, reading and entering data, including from computer screens, for extended periods.

Expected hours: 40.0 per week

Benefits:

• 403(b)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Jackson, OH 45640

Salary : $45,659 - $60,228