Project Billing Specialist

Ardurra is seeking a Project Billing Specialist to join our team in Miami, FL!

Key Responsibilities

Candidates will have advanced knowledge of project accounting, providing support for the most complex and/or large-scale projects. Makes recommendations for project performance improvements based on review of project profitability and knowledge of project performance. Works with customers or clients to gather and provide information as needed to support Project Managers. May review contracts for additional service opportunities and assist in converting project proposal into project budget(s). Additional duties related to supporting Regional Accounting Manager.

Required Qualifications

• 5 years of experience in project accounting with a primary focus on revenue recognition, contract reviews, and project billings.
• Strong initiative, attention to detail, analytical and problem-solving skills.
• Strong communication skills, possessing the ability to work with employees throughout the organization, vendors, and clients, while building long-distance positive relationships across offices.
• Capability to work independently.
• Proficient in Microsoft Office Products, particularly Excel.
• Availability for occasional travel as needed between offices.
  
  

Additional Responsibilities/Accountabilities:

• Revenue recognition
• Work with Operations and Project Accounting Team to conduct project/group/practice profitability reviews each period and as needed to validate earnings
• Investigate variances between actual and budgets
• Identify, track and report on projects in financial distress
• Track and report on KPIs/financial trends for all projects
• Review project profitability to preemptively identify project issues
• Project invoicing
• Ensure billing of all contract terms
• Ensuring labor charges are managed in relationship with the project rate table
• Implementation of Change Orders/Amendments
• Management of charges on scope that may result in a Change Order/Amendment
• Ensure billing is distributed and returned during the billing cycle
• Update remittance information with clients as needed
• Maintain billing documentation
• Review of payment applications on AR
• Track and elevate aged receivables
• Train to utilize Client Portals as needed
• Contract reviews
• Ensure contract compliance with company policy
• Project setup
• Organizations and practices
• Rate Tables
• Revenue methods
• Compensation
• Breakdown of subcontractors and expenses
• Intercompany billing
• Project enrollments based on contract terms
• Correct set up and maintenance of key system fields, including but not limited to;
• Establish appropriate client communication
• New Client setup review and coordination
• Project maintenance
• Communicating with PMs on closing out projects once completed
• Monthly review of project portfolio to update status for completed projects
• Close projects with PM approval following procedures established in the PA guidelines
• Working with PM, flag and note receivables (billed and unbilled) that are outside of standard metrics for the project
• Project Closeout
• Identify when updates are required, prompting PM for new EAC/ETC
• Receivables review
• Manage revenue and receivable adjustment process for billed and unbilled receivables
• Effectively use and understand the Project Profitability and UAB Reports/other Management Reports
• Work with project team to keep all project fields in Vision updated/validated throughout project life cycle
• New Client Set Up
• Provide required documentation for new client set up requests as required
• Vendor invoice coding
• Assist in receiving and coding subconsultant invoices in a timely manner
• Provide required documentation to Accounts Payable for vendor set up as required
• Support Regional Accounting Manager
• Assist with various journal entries
• Review expense report coding
• Weekly timesheet verification
• Electronic filing
• Assist with Fleet log maintenance
• Review documentation of processes and procedures
• Partnering with management to analyze project financials
• Assist and support PMs in the use of accounting systems and reports
• Prepare special analyses on projects for PMs to assist with project management and maintenance
• Participate in project reviews as required by management
• Assist management with any required project/vendor/client reviews
• Customer Service Internal & External
• Effectively communicate with staff, management, and clients
• Assist management with other company initiatives
  
  

Preferred Skills and Qualifications:

• Demonstrated experience in engineering, construction, or professional services industry.
• Familiarity with accounting software, Deltek Ajera and Vision a plus.
• Experience in a quick-paced, high-volume environment.
• Ability to collaborate with other team members to achieve high quality work products.
  
  

Why Ardurra?

While Ardurra offers competitive compensation and rich benefits programs, it is our culture that truly sets us apart from our peers. We nurture a family-like culture, striving to create a work environment that is enjoyable, challenging and rewarding but also fun. We are acutely focused on developing our staff, whether through our internal Ardurra Academy or through our industry-leading Leadership program. We have made a deliberate and focused commitment to nurture a people-centric culture where people are: valued as individuals; supported in their professional and career development with multiple, varied career paths; provided the tools and resources to be successful, engaged, and satisfied in their work; and positive benefits, time-off programs, and flexibility to help maintain a healthy balance between work and home.

Ardurra is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

NOTICE TO THIRD PARTY AGENCIES:

Ardurra does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agency Agreement, Ardurra will not consider or agree to payment of any referral compensation or recruiter fee. If a resume or candidate is submitted to any hiring manager without a previously signed agreement, Ardurra reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. These candidates will be considered property of Ardurra. We’re not currently looking to add any more agencies to our list of approved vendors, so please do not contact any of our managers or recruitment team with sales calls or details of your candidates.