Accounting Assistant

Department: Finance & Administration
Reports to: VP of Finance

Job Summary

The Accounting Assistant supports Ardham Technologies’ Finance Department by managing the day-to-day flow of billing and collections activity while providing administrative assistance to company leadership. This position focuses primarily on Accounts Receivable, ensuring accurate invoicing, timely payments, and smooth communication with clients and vendors. If you are highly organized, detail-oriented, and enjoy balancing numbers with people interaction, this role will put your strengths to work in a fast-moving, tech-driven environment.

Process Improvement & Team Collaboration

Review internal billing processes to identify efficiency or automation opportunities.

Communicate effectively with internal departments to resolve discrepancies quickly.

Uphold Ardham’s commitment to accuracy, accountability, and exceptional service in every client interaction.

Job Responsibilities

• Accounts Receivable & Billing
• Generate and distribute client invoices through QuickBooks and CRM in accordance with billing schedules and project milestones.
• Set up and maintain billing contacts and customer records within company CRM.
• Track payments, apply receipts, and follow up on outstanding balances to maintain healthy cash flow.
• Conduct polite but persistent collections outreach, document activity, and escalate as needed.
• Manage the monthly A/R aging report and assist in forecasting receivables.
• Support reconciliation of A/R balances between QuickBooks and CRM records.
• Maintain organized digital files for all invoices, receipts, credit memos, and related documentation.

Administrative & Cross-Functional Support

• Provide general administrative support to the leadership team, including scheduling, document preparation, and data entry.
• Collaborate with internal teams to ensure billing accuracy and timely project closure.
• Support Finance in maintaining confidentiality and compliance with company accounting policies.

Skills & Qualifications

• Associate’s degree in Accounting, Finance, or a related field, or equivalent hands-on experience in a similar accounting role.
• 2–5 years of hands-on accounting or billing experience; IT-services or professional-services experience is a plus.

Technical Proficiency

• Strong working knowledge of QuickBooks and CRM platforms.
• Intermediate to advanced Microsoft Excel skills (VLOOKUPs, pivot tables, data validation).
• Familiarity with electronic billing, reconciliation, and payment systems.

Soft Skills & Work Ethic

• Exceptional attention to detail and accuracy.
• Excellent verbal and written communication; comfortable corresponding with clients regarding billing.
• Strong organizational and multitasking abilities in a deadline-driven environment.
• Dependable, proactive, and able to manage tasks with minimal supervision.
• Team-oriented mindset with a willingness to support others across departments.

Compensation & Benefits

• Full-Time, on-site (Albuquerque HQ).
• Competitive hourly rate based on experience.
• Comprehensive benefits package including medical, dental, vision, 401(k) with match, and PTO.