Bookkeeper

Ardent Preschool & Daycare

Position Summary

Ardent Preschool & Daycare is seeking a detail-oriented and dependable Bookkeeper to support the financial operations of our growing childcare organization. This position is responsible for maintaining accurate financial records across multiple entities, performing account reconciliations, processing day-to-day transactions, and providing administrative support to ensure efficient office operations.

The ideal candidate takes pride in accuracy, organization, and consistency, enjoys working with established processes, and values maintaining clean and reconciled financial records. This role works closely with the Chief Financial Officer (CFO) and plays an important role in supporting the financial health of the organization.

Position Details

Job Title: Bookkeeper

Department: Finance

Reports To: Chief Financial Officer (CFO)

Employment Type: Full-Time and On-Site

About Ardent Preschool & Daycare

Ardent Preschool & Daycare is a growing organization comprised of multiple preschool locations, a corporate entity, and related real estate entities. We are committed to providing exceptional early childhood education while fostering a culture of accountability, dependability, engagement, respect, and nurturing support for our employees, families, and communities.

Essential Duties and Responsibilities

Bookkeeping & Transaction Management

• Accurately code and categorize financial transactions within QuickBooks.
• Assign transactions to the appropriate entity, account, and cost center.
• Match, verify, and maintain supporting documentation including invoices, receipts, and expense records.
• Process and maintain financial records in accordance with company procedures and accounting standards.

Account Reconciliations

• Perform timely reconciliations of bank accounts, credit card accounts, and other balance sheet accounts.
• Investigate and resolve discrepancies as needed.
• Maintain organized reconciliation documentation and supporting schedules.
• Ensure consistency and accuracy across all company entities.

Month-End Support

• Assist with month-end accounting processes and financial reporting preparation.
• Prepare account reconciliations, schedules, and supporting documentation for CFO review.
• Process approved journal entries and accounting adjustments.
• Support audits and financial reviews by maintaining organized records.

Systems & Process Administration

• Utilize QuickBooks as the primary accounting system.
• Utilize Ramp and other financial management tools as assigned.
• Follow established accounting procedures, workflows, and internal controls.
• Assist in identifying opportunities for process improvement and operational efficiency.

Administrative Support

• Open, sort, and distribute incoming mail and financial correspondence.
• Maintain organized physical and electronic filing systems.
• Digitize documents and ensure accurate storage and retention of records.
• Route invoices, contracts, and financial documentation to the appropriate individuals.
• Assist with general office administrative tasks as needed.

Compensation & Benefits

Ardent Preschool & Daycare offers:

·        $50,000–$60,000 annually, based on qualifications and experience. Position is non-exempt and eligible for overtime pay.

·        Reduced tuition for employees' children enrolled at Ardent Preschool & Daycare schools

• May elect medical, dental, and vision insurance coverage along with access to a variety of additional benefits
• Paid time off and company-recognized holidays
• Employee development and growth opportunities
• Stable, long-term career opportunity within a growing organization

Who Will Thrive in This Role

Successful candidates will:

• Take pride in maintaining accurate and organized financial records.
• Value consistency, accountability, and attention to detail.
• Enjoy working with established processes and procedures.
• Demonstrate dependability and professionalism.
• Communicate effectively and collaborate well with leadership.
• Take satisfaction in supporting the organization's success through strong financial stewardship.

Qualifications

Required Qualifications

• Hands-on experience using QuickBooks.
• Working knowledge of bookkeeping principles, including debits, credits, and account reconciliation processes.
• Strong attention to detail and organizational skills.
• Ability to manage multiple entities and maintain accurate records.
• Proficiency with Microsoft Office, including Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work on-site in Birmingham, Alabama.

Preferred Qualifications

• Previous bookkeeping experience in a multi-entity environment.
• Experience in childcare, education, healthcare, hospitality, or other high-volume transaction environments.
• Familiarity with Ramp or similar spend-management platforms.
• Associate's or Bachelor's degree in Accounting, Business Administration, Finance, or a related field.

Knowledge, Skills, and Abilities

• Strong analytical and problem-solving skills.
• Ability to work independently while meeting deadlines.
• High level of accuracy and attention to detail.
• Strong organizational and time management skills.
• Ability to adapt to changing priorities and business needs.
• Commitment to maintaining accurate and well-documented financial records.
• Ability to establish and maintain positive working relationships across the organization.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift and move files, office supplies, and documents up to 25 pounds.
• Ability to communicate effectively in person, via telephone, and electronically.

Equal Employment Opportunity

Ardent Preschool & Daycare is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.