What are the responsibilities and job description for the Executive Assistant, Human Resources position at Ardent Health?
Overview
Ardent Health is a leading provider of healthcare in growing mid-sized urban communities across the U.S. With a focus on people and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. Through its subsidiaries, Ardent delivers care through a system of 30 acute care hospitals, 24,000 team members and more than 280 sites of care with over 1,800 affiliated providers across six states.
POSITION SUMMARY:
The Executive Assistant will provide administrative support and will be responsible for a wide ranging, diverse group of tasks. As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, make travel arrangements, manages calendars, process expense reports and other various administrative tasks.
Responsibilities
Education & Experience:
Ardent Health is a leading provider of healthcare in growing mid-sized urban communities across the U.S. With a focus on people and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. Through its subsidiaries, Ardent delivers care through a system of 30 acute care hospitals, 24,000 team members and more than 280 sites of care with over 1,800 affiliated providers across six states.
POSITION SUMMARY:
The Executive Assistant will provide administrative support and will be responsible for a wide ranging, diverse group of tasks. As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, make travel arrangements, manages calendars, process expense reports and other various administrative tasks.
Responsibilities
- Provides administrative support.
- Builds successful relationships with Executives and Executive Assistant’s across Ardent’s network of hospitals.
- Manages, prepares and distributes executive correspondence.
- Prepares, revises and reviews documents including, but not limited to, operational reports, presentations, reference material, policies and procedures and contracts (Power Point presentations, Word documents, Excel Spreadsheets, etc.).
- Maintains daily calendar and schedule for designated corporate staff members via Microsoft Outlook.
- Upholds the utmost level of confidentiality and provides priority updates and alerts to executive team.
- Coordinates activities relating to on-site and off-site meetings and conferences including hotel and travel arrangements, itineraries, preparation of support materials, meal planning and related tasks.
- Coordinates travel arrangements for members of department.
- Processes and submits travel expense reports for the entire department for timely reimbursement.
- Provides support to departments when needed to cover for absences, heavy workload, etc.
- Maintains an accurate and efficient filing system.
- Performs other duties as assigned
Education & Experience:
- Associates degree or High School Diploma.
- 5 years of experience as an executive assistant with a preference towards C suite support.
- Experience with Microsoft Office including Word, Excel, Outlook and PowerPoint.
- Bachelor’s degree, preferred.
- Skill in telephone etiquette.
- Ability to communicate effectively with managers and co-workers.
- Ability to use good judgment and to maintain confidentiality of information.
- Skill in organizing and prioritizing workloads to meet deadlines.
- Effective oral and written communication skills.
- Ability to interpret, adapt and apply guidelines and procedures.
- Ability to use good judgment regarding administrative
- Skill in telephone etiquette.
- Ability to communicate effectively with managers and co-workers.
- Ability to use good judgment and to maintain confidentiality of information.