Vendor Management Administrator - Westcor Land Title Insurance Company

https://www.ardaninc.com/california-employee-and-job-application-privacy-notice/

Position Summary: Assist the vendor manager with vendor billing, pricing maintenance (both client and vendor) and order processing/vendor follow up

Essential Functions:

• Review weekly/monthly vendor billing via statements, reports and system usage for payments, adjustments and corrections.
• Assist vendor manager on open order statusing including but not limited to calling, emailing and reviewing vendor websites for status. Working with account managers to obtain additional information for the files in need
• Assist support team with processing of orders and vendor questions
• Assist the vendor manager with maintaining vendor database of costs per unit for all services offered and for all markets (e.g. state and county) to ensure accurate and up to date information is available.
• Track and monitor cost of goods sold to ensure that vendors are providing services to company within prescribed margins.
• Daily use of the company operating systems to document and track vendor activities including but not limited to initial introduction, customer set up, conference calls, process discussions, transactional issues, service complaints, and growth opportunities.
• Assist with the daily, weekly, monthly calls as needed to vendors to ensure open lines of communication for feedback and performance assessments and to ensure positive relationships are maintained.
• Additional responsibilities as assigned.

Education and Experience:

• High School diploma or equivalent
• College degree preferred but not required
• 1-2 years of vendor manager experience preferred but not required
• Title industry experience highly preferred

Competencies:

• Demonstrated ability to plan, organize and analyze/interpret data
• Flexibility to adapt to changing business operations
• Ability to multi-task a must
• Excellent customer service skills
• Computer Skills
• Sales and Negotiation experience strongly desired

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

• Health, dental, and vision benefits
• Employer paid disability and life insurance
• Flexible spending accounts
• 401K with company match
• Paid time off and company paid holidays
• Wellness resources

NOTE: This job description is not intended to be an exhausted list of duties, responsibilities, or qualifications associated with the job.