Administrative Assistant/Front Desk Receptionist – Residential Remodeling | North Phoenix, AZ

Administrative Assistant | Front Desk Receptionist | High-End Residential Remodeling Office

Health Insurance | 401(k) PTO Paid Holidays | Luxury Residential Remodeling Company

ArDan Construction is hiring an Administrative Assistant in North Phoenix, Arizona to help keep our office running smoothly while delivering a world-class experience to our clients, trade partners, and team members.

This role is perfect for someone who enjoys organization, customer service, problem solving, and supporting a fast-paced office environment. You'll serve as one of the first impressions of our company while assisting with administrative tasks, accounting support, data entry, office organization, and daily operations.

REQUIRED APPLICANT STEP:

All applicants must complete the Culture Index survey prior to consideration:

https://go.cultureindex.com/p/0pCNOXqF9W10Wn

Why This Role Stands Out

• Stable, growing design-build remodeling company
• Family-oriented team culture
• Opportunity to grow into larger administrative or accounting roles
• Work directly with company leadership
• Variety of responsibilities: no two days are the same
• Professional office environment
• High-end residential remodeling projects
• Supportive team that values communication, respect, and personal growth

What You'll Be Responsible For

As our Administrative Assistant, you'll help ensure the office operates efficiently while supporting clients, vendors, and internal teams.

Front Office & Customer Service

• Welcome homeowners, clients, trade partners, and visitors
• Receive deliveries and manage incoming packages
• Create a welcoming, professional first impression for every visitor
• Support office communication and scheduling

Administrative Support

• Enter and maintain project information in Buildertrend and QuickBooks
• Create and update customer and vendor records
• Maintain Certificates of Insurance (COIs) for subcontractors
• Perform data entry accurately and efficiently
• Scan, file, and organize documents
• Assist multiple departments with administrative needs

Accounting Support

• Enter receipts and payments
• Assist with customer invoicing
• Reconcile project information
• Process incoming and outgoing mail
• Maintain organized financial documentation

Office Operations

• Monitor office supply inventory
• Keep breakroom and office supplies stocked
• Help maintain a clean, organized, and professional office
• Assist with special projects and company initiatives
• Support leadership wherever needed
• Occasionally answer incoming phone calls and direct inquiries professionally
• Receive deliveries and manage incoming packages
• Create a welcoming, professional first impression for every visitor
• Support office communication and scheduling

Culture & Team Expectations

• Operate with an extreme ownership mentality
• Maintain a positive, solution-oriented approach
• Support team members and celebrate team success
• Deliver clear, concise, and timely communication
• Follow through on commitments and responsibilities
• Maintain professionalism in all client and team interactions
• Uphold ArDan's standards for quality, service, and leadership

What We're Looking For

We're searching for someone who enjoys helping others, staying organized, and creating structure in a busy office.

The ideal candidate is:

• Highly organized
• Friendly and professional
• Detail-oriented
• Reliable
• Self-motivated
• Positive and solution-oriented
• Comfortable multitasking
• Eager to learn and grow

Requirements/Preferred Qualifications

• Administrative Assistant experience
• Office Assistant experience
• Receptionist or Front Desk experience
• Customer service experience
• Data entry experience
• Construction office experience (preferred but not required)
• QuickBooks experience
• Buildertrend experience (preferred but not required)
• Microsoft Office experience
• Microsoft Excel experience
• Ability to type 40 WPM
• Strong written and verbal communication skills
• Fluent in English

Physical Requirements

• Ability to lift up to 25 pounds
• Ability to remain seated for extended periods
• Ability to move throughout the office as needed

Skills That Will Help You Succeed

• Organization
• Time management
• Attention to detail
• Customer service
• Multitasking
• Problem solving
• Professional communication
• Teamwork
• Computer proficiency
• Adaptability

Ideal Backgrounds

This position is a great fit if you've worked as a:

• Administrative Assistant
• Office Administrator
• Office Assistant
• Front Desk Receptionist
• Receptionist
• Administrative Coordinator
• Construction Administrative Assistant
• Executive Assistant
• Project Administrator
• Customer Service Representative

Culture Fit

Aligns with ArDan Construction's core values:

• Care & Respect
• Gratitude
• Strategic Stewardship
• High Standards
• Faith as a Daily Operating System

North Phoenix Area Applicants Encouraged

Located in North Phoenix, AZ, ideal for candidates in:

• North Phoenix
• Cave Creek
• Carefree
• Anthem
• North Scottsdale
• Desert Ridge
• Paradise Valley
• Scottsdale

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance (if applicable)
• 401(k)
• Paid Time Off
• Paid Holidays
• Professional Development Opportunities
• Career Growth Opportunities
• Supportive Team Environment

Apply Today!

If you're an organized, dependable professional who enjoys helping people, thrives in a fast-paced office, and wants to build a long-term career with a growing residential remodeling company, we'd love to hear from you.

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $18 - $23